What are the responsibilities and job description for the Proposal Writing Specialist position at SysCom, Inc?
Proposal Writing Specialist Job Description
SUMMARY
The Proposal Writing Specialist is responsible for writing, developing, coordinating, and submitting high-quality proposal assets, and presentations. Proposal assets require technical acumen and the ability to develop technical solutions to complex problems. This role works closely with the Proposal Manager, business development team, and technical experts to craft compelling proposals that align with client needs and showcase SysCom's expertise. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following. Other duties may be assigned.
- Provide technical writing and work independently to develop technical solutions to complex problems.
- Collaborate with the Proposal Manager, business development team, and technical staff to create compelling proposal content.
- Organize and manage proposal documentation, forms, and supporting materials to ensure compliance and accuracy.
- Design page layouts and informational graphics to enhance proposal effectiveness.
- Maintain a catalog of pursuit materials, including project descriptions, resumes, and business development collateral.
- Conduct competitive analysis and track analytics to improve proposal strategies.
- Submit public records requests and analyze debrief materials to refine future proposals.
COMPETENCIES
- Project Coordination - Effectively manages timelines, prioritizes tasks, and ensures smooth proposal workflows.
- Writing & Editing - Crafts clear, concise, and persuasive content tailored to diverse audiences.
- Graphic Design & Branding - Develops visually engaging layouts, informational graphics, and presentation materials.
- Research & Analysis - Gathers and synthesizes market and competitor data to enhance proposal strategies.
- Communication & Collaboration - Works effectively with cross-functional teams to align messaging and objectives.
- Attention to Detail - Ensures accuracy, consistency, and compliance in all proposal documents.
QUALIFICATIONS
Education & Experience
- Required: Bachelor's degree in Marketing, Communications, Business, or a related field (preferably within the IT, or Architecture, Engineering, or Construction (A/E/C) industry).
- Preferred: 1 years of experience in federal proposal writing, marketing, or business development in a B2B professional services environment.
Technical Skills
- Proposal & Document Management - Experience with proposal coordination, content development, and submission processes.
- Software Proficiency - Strong skills in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Graphic Design & Visual Communication - Ability to develop infographics, marketing materials, and layouts.
Professional Expectations
- Strong organizational skills and ability to manage multiple deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently while collaborating with diverse teams.
We are an EEO Employer
