What are the responsibilities and job description for the Accounts Receivable Specialist position at System One Holdings, LLC?
System One has partnered with a local manufacturing company that is in search of an Accounts Receivable Specialist to join their team.
KEY DUTIES AND RESPONSIBILITIES :
- Create and distribute invoices for scheduled billings, sales transactions, equipment rentals, and on-site service work, ensuring timely delivery to clients via email.
- Accurately record incoming payments against invoices, ensuring timely updates to financial records.
- Actively contact clients with overdue accounts through phone and email to investigate payment delays and promote swift payment resolution.
- Work collaboratively with various teams to address and resolve issues linked to outstanding invoices and collections activities.
- Facilitate and coordinate discussions with leadership regarding aged receivables, collection strategies, and conflict resolution.
- Compile monthly receivables reports to assist with the month-end financial closing process.
- Perform reconciliations of specific general ledger accounts to maintain precise and comprehensive records.
- Regularly monitor and adjust accounts receivable aging reports, accurately applying credits and managing collections to address uncollectible amounts.
- Contribute to ongoing enhancements of receivables processes to improve overall efficiency and effectiveness.
- Ensure compliance and accurate reporting for sales tax obligations.
- Follow organizational policies and protocols to maintain compliance in all financial operations.
- Undertake additional responsibilities and special projects as necessary to support the objectives of the Finance Department.
- Availability for extended hours during month-end closing and as necessary to achieve deadlines.
QUALIFICATIONS AND EXPERIENCE :
