What are the responsibilities and job description for the Buyer position at System One?
System One is seeking a Buyer for a fully remote, long-term contract position. In this role, you will report to the Director of Procurement and support Contract Administrators with post-award contract administration activities.
You will also interact with suppliers and collaborate closely with the Shipping/Receiving Department. This position is essential in ensuring the success of projects by minimizing risks related to supplier performance, on-time deliveries, invoice payments, and timely subcontract/PO closeouts. The ideal candidate will demonstrate a commitment to excellence, flexibility, and confidence, with a professional and proactive approach when working with suppliers, management, and colleagues.
Key Responsibilities:
Key Qualifications & Skills:
Ref: #161-Managed Staffing Charlotte
You will also interact with suppliers and collaborate closely with the Shipping/Receiving Department. This position is essential in ensuring the success of projects by minimizing risks related to supplier performance, on-time deliveries, invoice payments, and timely subcontract/PO closeouts. The ideal candidate will demonstrate a commitment to excellence, flexibility, and confidence, with a professional and proactive approach when working with suppliers, management, and colleagues.
Key Responsibilities:
- Post-Award Contract Administration: Assist Contract Administrators with the closeout process for subcontracts, including preparing monthly reports to identify subcontracts ready for closure.
- Purchase Order Management: Prepare weekly reports to track upcoming and past due PO's. Follow up with suppliers to ensure on-time deliveries and alert the Contract Administrator of any delays.
- Shipping/Receiving Coordination: Collaborate with the Shipping/Receiving Department to ensure that all items are correctly and promptly received.
- Supplier Engagement: Assist in screening new suppliers and developing strong relationships with both internal customers and external suppliers.
- Procurement Support: Process small-dollar (P-card) procurement requisitions to support laboratory activities.
- Invoice Resolution: Assist in resolving invoicing discrepancies such as match exceptions.
- Additional Responsibilities: Perform any other tasks as assigned by the Procurement Director or Manager.
Key Qualifications & Skills:
- Experience: At least 4 years of relevant experience or an associate degree with a minimum of 2 years of experience, or a bachelor’s degree in a related field.
- Military Experience: Preferred but not required.
- Technical Skills: Proficiency in Microsoft Word, Excel, and PowerPoint.
- Government Experience: Experience working in a U.S. Government (DOE or DOD) environment is preferred.
- Material Handling Knowledge: Understanding of warehouse, shipping/receiving, and material handling is a plus.
- Industry Knowledge: Experience in nuclear or related industries is preferred.
- Communication & Organization: Strong organizational, verbal, and written communication skills are required. The ability to multitask and work effectively in a fast-paced, collaborative environment is essential.
- Personal Attributes: The ideal candidate will have a high degree of integrity and trust, be respectful, communicate openly, and demonstrate a commitment to teamwork.
- Candidates must be legally authorized to work permanently in the U.S. without visa sponsorship now or in the future.
Ref: #161-Managed Staffing Charlotte
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