Construction / Facilities Project coordinator

Job Title: Construction / Facilities Project Coordinator
Location: Hershey, PA / onsite 5 days per week
Type: Full time, Contract

Construction / Facilities Project Coordinator overview
Our client in Hershey is a highly respected academic and residential institution.   They are seeking a Project coordinator for to support their many improvement projects to their beautiful campus.  This is a 12 month contract assignment with opportunity for extension. 


Construction / Facilities Project Coordinator duties

• Perform diverse administrative duties to support the Facilities Management Asset Renewal.
• Set-up construction project files, maintain files from Pre-Construction through Close-Out.
• Set-up construction email folders, maintain and respond as needed. Responsible for Asset Renewal email folder.
• Maintain electronic project documents in MHS V:Drive and Procore, project management software.
• Perform contract development through execution process.
• Perform service requests and work orders for Facilities Management.
• Preparation of Invitation to Bid for FF&E Projects. Collaborate with vendors from confirmation of bidding through creating the bid comparison sheet to provide Procurement for project award.
• Generate contracts and purchase orders, input information into Peoplesoft for routing approval.
• Created a system to establish, generate and maintain Master Agreements for MHS approved preferred vendors.
• Assist Project Manager as directed in requested tasks daily.
• Reconcile project costing by maintaining BAR Report.
• Close contracts and purchase orders for the project as directed by the Project Manager.
• Schedule and attend meetings and generate/distribute minutes to all project team members.
• Assist with an 11-month walk-through, creating meeting minutes and maintaining a punch list.
• Assist with compilation of project closeout information.
• Responsible for receiving inventory for Purchase Orders.
• Keep the Project Manager and other team members informed about the administrative status, project status, and any issues that may have an impact on the students and staff 
• Resolute and efficient with Microsoft Outlook, Word, Excel, PowerPoint, and other document software such as Adobe Pro, Teams, etc.

Construction / Facilities Project Coordinator requirements

• Experience in construction and coordination of projects (minimum 3 yrs)
• Reliable and Dependable – attendance is critical due to the project’s deadlines
• Able to work onsite in Hershey M – F  8:00 am – 4:30 pm (30 minutes lunch) – no remote work allowed.
• High integrity and ability be a role model to children
• Willing to get required clearances (Child Abuse, fingerprinting and PA State police, TB test and drug test) 

#M1

Ref: #706-IT York