Purchasing and Inventory controller

Job Title: Purchasing and Inventory Control Coordinator

Job Overview: The Purchasing and Inventory Control Coordinator is responsible for managing the procurement, inventory control, and vendor relationships for raw materials used in manufacturing. This role includes forecasting, product formula checks, inventory scrubbing, purchase order creation, sample analysis, and database maintenance. The coordinator will work closely with vendors to ensure that the highest quality raw materials are sourced and will collaborate with internal teams to maintain optimal inventory levels and ensure the safety, cleanliness, and efficiency of warehouse operations.

Key Responsibilities:

• Forecasting and Product Request Management:
• Review and analyze product forecasts and new product formulas to identify necessary raw materials.
• Evaluate the status of raw materials to ensure that the inventory is aligned with production needs.
• Scrub inventory data against the pick list to ensure that all items are accounted for and to identify any shortages or discrepancies.
• Purchase Request and Vendor Management:
• Process purchase requests for raw materials by sourcing multiple vendors (minimum of three vendors for each raw material).
• Send vendors the company’s spec standard sheets and request Certificates of Analysis (COA) for the specific lot of raw materials to be purchased.
• Request product samples from vendors for evaluation.
• Once samples are received, submit them to the laboratory for analysis, ensuring that they meet the specifications outlined in the COA.
• Analyze laboratory results to assess the quality and pricing of the material.
• Create a purchase order for the raw material based on the quality and price analysis.
• Quality Control and Inventory Management:
• Upon receiving purchased materials, place them into a quarantine location for initial inspection.
• Pull a sample from the incoming product for further analysis and documentation.
• Based on laboratory results, assess whether the raw material passes or fails specifications.
• If the material fails, return it to the vendor and arrange for the purchase of another sample from a previously analyzed batch that meets the desired standards.
• If the material passes, receive the material into SAP for payment, then store it in the inventory.
• Maintain a clean, organized, and efficient warehouse environment, adhering to safety and operational standards.
• Database Creation and Maintenance:
• Develop and maintain an up-to-date database for tracking purchased raw materials and vendor information.
• Ensure the database includes historical inventory data, raw material specifications, vendor details, and transaction records.
• Conduct a biennial inventory audit to assess aging raw materials and arrange for their re-testing and verification.
• Use the inventory data to optimize the efficiency of the manufacturing process by ensuring the availability of materials when needed.
• Vendor Relationships and Audits:
• Establish and maintain strong relationships with vendors to ensure timely and cost-effective procurement of raw materials.
• Regularly communicate with vendors to resolve any issues related to quality, pricing, or delivery timelines.
• Perform vendor audits to evaluate performance, assess material quality, and ensure compliance with company standards. Audits may also be used to bypass certain raw material testing requirements.
• Collaborate with vendors to implement solutions for downtime reduction and raw material-related challenges.

Qualifications:

• Proven experience in purchasing, inventory control, or materials management, ideally in a manufacturing environment.
• Strong knowledge of vendor management, procurement processes, and quality control standards.
• Experience with SAP or other enterprise resource planning (ERP) systems.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Strong analytical skills with the ability to interpret laboratory results and make data-driven decisions.
• Ability to communicate effectively with vendors, internal teams, and other stakeholders.
• Knowledge of safety and cleanliness standards in warehousing and inventory control.

Additional Skills:

• Problem-solving skills and the ability to manage challenges in the supply chain process.
• Strong interpersonal skills and the ability to build and maintain vendor relationships.
• Proficient in Microsoft Excel and other database management tools.

Work Environment:

• The position will require a combination of office-based and warehouse-based activities.
• Occasional travel may be required to visit vendors or conduct audits.

Physical Requirements:

• Ability to lift and carry up to 25 lbs.
• Ability to stand, walk, and work in a warehouse environment for extended periods.

This role offers a unique opportunity to contribute to the overall efficiency and success of the company’s purchasing and inventory control systems while fostering relationships with key vendors and ensuring the smooth operation of the supply chain process.

Job Type: Full-time

Pay: $18.17 - $21.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Morning shift

Experience:

• purchasing or inventory: 1 year (Required)

Ability to Commute:

• Ogden, UT 84401 (Required)

Ability to Relocate:

• Ogden, UT 84401: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $21