What are the responsibilities and job description for the Procurement Specialist position at Systems Products and Solutions, Inc?
Procurement Specialist - DHS
The Procurement Specialist is responsible for locating key suppliers, as needed, negotiating the company’s purchasing agreements and making sure their materials and products meet the company’s specifications. Maintain the correct products or services at the correct time and price, contributing to operational efficiency and competitiveness. The specialist will assist the Program Manager in support of the contract effort.
- Identify needs, sourcing suppliers, negotiating terms, and managing relationships to acquire the necessary goods and services for the mission.
- Build and/or maintain vendor relationships to secure the best prices on products for the company, as well as assist the employees on the work site.
- Purchase and obtain goods or services that meet the quantity and quality expectations of the organization.
- May evaluate and negotiate contracts with vendors.
- Track inventory and restock goods when needed.
- Stay up to date on industry trends and new products.
- Compare available goods with industry trends to determine appropriate pricing.
- Assist in ensuring all tasks and the Suppliers are negotiated, created, managed, and tracked effectively and efficiently.
- Work closely with the Program Manager and team to ensure all materials, stock and inventories are properly tracked.
- Organize travel for employees following company guidelines.
- Assist in housing placement for employees on the work site, as needed.
Responsibilities:
Responsible for following purchasing procedures required to fulfill and support the procurement, inventory, and distribution of required goods and services.
- Serve as the point of contact between suppliers and the company, the employees and the Program Manager.
- Create and execute Purchase Orders consistent with contract requirements.
- Price and cost analysis. May negotiate pricing.
- Manage quality and submit payment to vendors.
- Administer and monitor control costs and ensure on-time delivery in accordance with program requirements and contract requirements.
- Analysis and review/buying of Material Requirements Planning (MRP) needs.
- Maintains and organizes program data, assists in producing reports, scheduling appointments and meetings.
- Ensure reporting and tracking documentation is accurate.
- Be able to identify discrepancies in reported inventory and data.
- Schedule travel for employees to work site.
- Assist the Program Manager in daily tasks and duties.
- Other Duties as Assigned
- Must adhere to the company’s AS9100 policies, procedures and guidelines.
- HS Diploma and 3 years of experience. Substitutions for experience are 4 years of experience for a BS/BA; 2 years of experience for MS.
- 3 years of experience in buyer or procurement role; preferably within the defense industry.
- Demonstrated ability to maintain professional relationships.
- Strong communication, both verbal and written, and problem-solving skills.
- Experience with Microsoft Office suite of products including Outlook, Teams, Word, SharePoint, and Excel.
- Some experience with an ERP system.
- Ability to prioritize and multitask.
- Proactive attitude towards work, teamwork, and cooperation.
Experience
Required- HS Diploma and 3 years of experience. Substitutions for experience are 4 years of experience for a BS/BA; 2 years of experience for MS.
- Experience with Microsoft Office suite of products including Outlook, Teams, Word, SharePoint, and Excel.
- Track inventory and restock goods when needed.
Education
Required- High School or better
- Masters or better
- Bachelors or better
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
