Personal Executive Assistant

Job Description

SYZYGY Global is a luxury outdoor living brand redefining the standard for excellence—and we’re looking for a high-performing Personal Executive Assistant to support our executive team. In this pivotal role, you'll serve as the right hand to our leadership, managing calendars, communication, travel, personal errands, and high-level logistics. If you're organized, detail-oriented, proactive, and thrive in fast-paced environments, this is your opportunity to be part of something extraordinary.

Responsibilities

• Calendar Management: Manage complex personal and professional calendars, including meetings, events, appointments, and reminders.
• Travel Coordination: Book domestic and international travel, including flights, accommodations, and transportation.
• Communication Support: Answer phone calls, emails, and messages with discretion and professionalism.
• Task Execution: Complete a wide range of personal and business-related tasks with accuracy and timeliness.
• Errand Running: Perform personal errands, manage household purchases, and serve as a liaison with household staff and vendors.
• Meeting Preparation: Schedule meetings, prepare agendas, and follow up on action items.
• Organization & Administration: Keep track of priorities, assist with project follow-through, and stay two steps ahead of executive needs.
• Confidentiality & Discretion: Handle all matters—personal and professional—with strict confidentiality and integrity.
• Travel Flexibility: Be willing and available to travel or adjust your schedule to meet dynamic business or personal needs.
  
  

Qualifications

• Experience:
• 5 years as a Personal Assistant or Executive Assistant in a fast-paced, high-demand environment. This role is more personal-focused than corporate, requiring someone comfortable handling day-to-day errands and executive lifestyle management.
• Organizational Mastery:
• Exceptionally organized with strong time-management skills, a keen attention to detail, and the ability to anticipate needs before they arise.
• Tech-Savvy:
• Proficient with Mac iOS (iPhone, MacBook), Google Suite, Canva (for simple content or visual tasks), and Trello (for task/project tracking). Able to manage communication, task lists, and calendars digitally and efficiently.
• Communication:
• Polished verbal and written communication skills; capable of managing emails, texts, calls, and messaging apps professionally.
• Adaptability:
• Comfortable with shifting priorities, frequent schedule changes, and juggling multiple responsibilities across business and personal life.
• Reliability & Discretion:
• Trustworthy, punctual, and discreet. Must be comfortable working with confidential information and navigating sensitive situations with grace.
• Lifestyle Alignment:
• Must enjoy working closely with executives, love dogs , and be energized by supporting someone’s day-to-day life through thoughtful assistance.
• Logistics:
• Must have a valid Florida driver’s license, reliable vehicle, and a clean driving record.
• Willing to travel locally and occasionally out of state.
• Must be an early riser and maintain a flexible schedule.
  

Benefits

• Health & Wellness: Full medical, dental, and vision insurance paid 100% by the company after 90 days.
• Wellness Wednesdays: Weekly energy work, and chiropractic sessions available to all employees.
• Culture: Work in a positive, growth-oriented, and wellness-focused environment in beautiful Downtown Delray Beach.
  
  

Job Type

Full-time, in-person. Must be authorized to work in the United States.

Schedule

Monday – Friday with occasional Weekend, After-hours, and Travel Work Required – Flexible Schedule Required

Location

Delray Beach, FL. Candidates must be able to reliably commute or plan to relocate prior to starting.

Compensation

$70,000 – $85,000 per year based on experience, with additional perks and benefits.

Company Description

We are an innovative company with boutique design/builds in the luxury outdoor market.

We are looking for an enthusiastic person dedicated to growing our company and exceeding our clients’ expectations.

Our perfect candidate is a critical and creative problem-solver capable of working efficiently and independently. They are extremely detail-oriented, highly resourceful, and hardworking. In addition, they thrive in fast-paced environments, and assimilate quickly to evolving protocol and industry knowledge. Additionally, they are attentive multi-taskers capable of reporting to multiple managers.

https://syzygyglobal.com

We are an innovative company with boutique design/builds in the luxury outdoor market. We are looking for an enthusiastic person dedicated to growing our company and exceeding our clients’ expectations. Our perfect candidate is a critical and creative problem-solver capable of working efficiently and independently. They are extremely detail-oriented, highly resourceful, and hardworking. In addition, they thrive in fast-paced environments, and assimilate quickly to evolving protocol and industry knowledge. Additionally, they are attentive multi-taskers capable of reporting to multiple managers. https://syzygyglobal.com