Office Manager

Position Summary:

The position of Office Manager will play an integral part in ensuring the overall location operates efficiently and maintains a professional presentation to employees and visitors alike. With a primary focus on supporting the Executive Chairman (EC), the Chief Financial Officer (CFO) and their expanded leadership team, this role coordinates across various departments to deliver high quality outcomes. Facilitating various matters of administrative, logistical and operational significance, this role will serve as a reflection of Corporate HQ, its leadership, and as a steward of the company’s values.

Administrative Support

• Management of the Executive schedules and managing their respective calendars. Including but not limited to setting meetings, coordinating travel, expense reporting, and coordination of various events and itineraries.
• Generation, review and revision of reports, presentations, and documents as delegated by the Executive team in advance of meetings and business critical events.
• Serve as liaison to other departments, tracking and following up on actions and other commitments assigned to various stakeholders.
• Office Services
• Coordinate meetings and events to ensure smooth and polished experience for attendees.
• Manage reception staff and associated front desk responsibilities.
• Triage incoming mail by recipient and priority protocol / process out-going mail as requested.
• Maintain common areas and replenish supplies as needed to maintain a professional and productive
• working environment.
• Work with the facilities team to address outward presentation of location as Photronics Corporate Headquarters.

Budget Oversight

• Monitor and manage office related expenses, ensuring adherence to assigned budgets.
• Prepare and present reports on office expenditures and recommend cost-savings measures where
• applicable.
• Develop cost management strategies to improve daily processes and enhance the overall building
• experience.
• Special Projects
• Oversee special projects and initiatives of a strategic or prioritized nature.
• Track project status, highlight possible risks, and make suggestions to ensure the highest potential for successful outcomes.

Required Qualifications:

• Ensure office compliance with company policies, health and safety standards, and local regulations.
• Develop and update office policies to keep them current with process improvements, corporate
• directives, and approved changes that support the professional environment.
• Proven experience supporting a total office environment, including supervisory experience.
• Experience supporting business activities occurring at the C-Suite and BOD levels.
• Advanced proficiency in MS Office applications with focus on Excel, PowerPoint and Word.
• Demonstrative capability to ramp quickly on complex subject matters, uncompromising commitment
• to accuracy in reporting, and inherent ability to build relationships and influence outcomes
• Detail-oriented with a focus on accuracy in information, form and format.
• Exceptional organizational skills with ability to prioritize and pivot focus as needed.
• Highly collaborative with a pronounced EQ and intuitive nature, anticipating needs and planning
• accordingly.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Collaborative team player who thrives in a fast-paced, dynamic environment.