What are the responsibilities and job description for the Accounts Payable Manager position at T & R PROPERTIES INC?
Description:
The Accounts Payable Manager is responsible for overseeing the accounts payable function, ensuring accuracy, efficiency, and timeliness in invoice processing, payment distribution, and vendor statement reconciliations. This role will act as a liaison between on-site property management staff and the corporate accounting department to facilitate smooth financial operations. The Accounts Payable Manager will report to the Controller and play a key role in utility monitoring, water recovery, and investigating variances in financial transactions.
Responsibilities:
- Oversee the full accounts payable process, including invoice review, account coding, data entry, and check processing.
- Ensure invoices are processed and paid in a timely manner to avoid late fees.
- Review account coding for accuracy and reasonableness.
- Assist with vendor statement reconciliations.
- Liaise between on-site property management staff and the corporate accounting department to ensure seamless communication and issue resolution.
- Monitor water usage and utility expenses, ensuring proper tracking and recovery of costs.
- Manage the utility rebilling process and investigate variances.
- Conduct purchase order (P.O.) reviews and follow up on discrepancies
- Distribute invoices to appropriate personnel for approval and processing.
- Scan and maintain electronic records of invoices and other financial documents.
- Cross-train with other department functions to act as a backup as needed.
- Perform other accounting related tasks and special projects as assigned.
Qualifications and Skills Required:
- High School Diploma or equivalent required; an associate or bachelor’s degree in accounting, finance, or a related field is preferred.
- Minimum of 3-5 years of experience in accounts payable or a similar financial role.
- Property management experience preferred.
- Knowledge of Yardi is preferred but not required.
- Strong proficiency in Microsoft Office, with intermediate to advanced Excel skills.
- Excellent attention to detail, organizational skills, and ability to manage multiple tasks simultaneously.
- Strong interpersonal and communication skills with the ability to work effectively across teams.
- Ability to analyze financial data, identify discrepancies, and take corrective actions.
- A proactive, self-motivated, and team-oriented approach to work.
- Willingness to work overtime as needed.
