Production Coordinator FT

Position Summary:

Under general direction from the Production Manager, responsible for managing the administrative operations of a production by overseeing schedules, coordinating with different departments, organizing logistics, handling paperwork, and ensuring smooth workflow to meet project deadlines.  Maintains confidentiality of all privileged information.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:

• Manage the production office, handle paperwork, answer phone calls and maintain records.
• Create and distribute schedules, call sheets, and other important documents, ensuring everyone is on the same page.
• Organize travel, accommodation, and other logistical needs for cast and crew.
• Assist in tracking expenses and ensuring the project stays within budget.
• Act as liaison between different departments and stakeholders, ensuring effective communication and collaboration.
• Source equipment, supplies and other resources as needed.
• Identify and address potential issues, ensuring productions run smoothly.
• Set up the production office.
• Organize couriers and shipments.
• Support all departments with their production requirements, create and maintain asset database, and track asset delivery.
• Assist in arranging and coordinating details for events with all applicable entities, including but not limited to sound reinforcement, lighting, power, ground transportation, etc.
• Assist in ensuring venue capacities, curfews, fire codes, pyrotechnics, and fog/haze, unique/special medical requirements of artist, etc. are maintained.
• Assist in the assembling, troubleshooting, maintaining, installation and operating audio systems for, but not limited to, live sound reinforcement, recording and paging.
• Assist in setting up, gel, focus, program, troubleshoot, maintain and run in-house theatrical lighting systems for various events as needed by the Casino or Rancheria.
• Assist in the set up and tear down of systems at various events as needed.
• Maintain inventory of audio equipment.
• Performs other duties as required.

Direct Reports:   None.

Access to Sensitive Areas: Marketing and the Events Center.

Signatory Authority: None.

Minimum Qualifications:

High School Diploma or GED is required unless waived by Human Resources Management.  Two (2) years of experience in live sound for concert, theater, corporate.  Previous Casino and guest experience preferred.  Proficiency with MS Office software required.  Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license. 

Knowledge, Skills and Abilities:

• Knowledge of proper spelling, grammar, and punctuation, and basic arithmetic.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment, specifically Word, Excel, Access and PowerPoint.
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Ability to be highly organized to manage various logistical needs.
• Ability to multitask simultaneously.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to analyze situations and adopt appropriate courses of action.
• Ability to establish and maintain professional relationships with co-workers at all levels.
• Ability to work independently and meet strict time lines.
• Ability to make solid decisions and exercise independent judgment.
• Ability to demonstrate excellence in everything, and continually seek improvement in results.
• Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is regularly required to stand, walk, sit, use hand to finger, handle or feel objects, tools or controls, and reach with hands and arms. The employee frequently lifts and/or moves up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.

Work Environment:

Work is generally performed in an office setting with a moderate noise level.  Occasional work is performed in a casino setting with exposure to second-hand smoke and a moderate noise level. Extended hours and irregular shifts may be required. Tight time constraints and multiple demands are common.


Must be able to work Nights, Weekends, and Holidays