Receptionist PT

Description

Tabor Hills Senior Living Campus, a not-for-profit community located in Naperville, IL, has been dedicated to caring for our senior population for 125 years. Tabor Hills Senior Living offers an Independent Living Community, Supportive Living Community and a Healthcare Facility (skilled nursing care, post-acute medical and rehabilitation, respiratory therapy.) 

We have a rare opportunity for a Weekday Evening Receptionist to join our team at our Healthcare Building.

This is a part time position Monday through Friday from 4:30 p.m. to 8:00 p.m.

ESSENTIAL POSITION FUNCTIONS:      

1. Completing opening and closing procedures
2. Answer and direct incoming calls.
3. Assist family members and visiting guests regarding information pertaining to facility directions and amenities.
4. Working knowledge of what to do in emergencies, i.e., Tornado, Fire, Bomb Threat, etc.
5. Maintain police/weather/radio alarm and respond appropriately to emergencies.
6. Sort and distribute mail to appropriate persons. Works with Full Time Receptionist in forwarding any mail to discharged/deceased residents.
7. Some light typing, as requested, as well as bulk mail preparation(s).
8. Prepare postage via postage machine for all outgoing mail.
9. Log all incoming deliveries & personal deliveries made at the front desk.
10. Works with Full Time Receptionist in ordering supplies for reception desk through Central Supply.
11. Create and distribute Communication sheets regarding residents, (i.e., new admission, room change, discharge, re-admission, expiration) through email correspondence.
12. Maintain dining reservations for Garden Dining Room and Meeting Rooms as requested.
13. Maintain awareness of residents that may be a wander precaution.
14. Assists in creating and distributing Resident Care Plan Meeting Letters, as scheduled.
15. Assist with Maintenance Requests
16. Ensure all pets visiting the facility are current on vaccinations and maintain the Pet Vaccination Log
17. Contact Laundry Department for labeling of resident clothing and log all such items in books alphabetically.
18. Respond to calls from the backdoor for deliveries.
19. Notify the Health Information Management Department of any Physician(s) arrival to the facility.
20. Maintain confidentiality of necessary information in compliance with HIPAA.
21. Work with members of the reception department to coverage for days off as well as Holidays. Tabor Hills recognized holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas.
22. Other duties as assigned.

Qualifications

1. EDUCATION: High School or equivalent; Sufficient formal or informal education to assure the ability to read and write English.

2. EXPERIENCE: Receptionist/Office experience in an organization performing duties comparable to those of a telephone switchboard operator, general clerk/typist, or sufficient high school/college coursework in clerical areas. Healthcare experience preferred.

3. PHYSICAL DEMANDS:  Ability to get around the facility to carry out assignments; Some up and down activity including reaching above and below shoulder height; Occasionally lifting up to 50 lbs.; Ability to be standing for extended periods of time; Communicates orally and in writing with residents, families and co-workers.

4. TRAVEL: N/A

5. WORKING CONDITIONS: Well lit, ventilated areas.

6. PRINCIPAL CONTACTS: Works with elderly residents, families, and other health care members.

7. GENERAL REQUIREMENTS: Must be capable to execute all terms and conditions set forth in the EMPLOYEE HANDBOOK, including, but not limited to:

*Works in a safety conscious manner, which ensures that safe work practices are used in order not to pose a risk to others in the workplace.

* Complies with company policies and procedures and local, state, and federal regulations.

* Adheres to policy on Drug Free Workplace.

* Interacts in a tactful diplomatic and humanistic manner with residents, families, visitors, and co-workers to provide a safe, efficient and therapeutically effective caring environment which insures the self-respect, personal dignity, rights and physical safety of each resident and facility guest.

* Maintains a dependable attendance record and adheres to standards of cleanliness, grooming, hygiene and dress code.

*  Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, age, national origin, ancestry, citizenship status, disability, handicap, veteran status or any other legally protected category.

*Tabor Hills requires all employees to be fully vaccinated against Covid-19.

* Employment at Tabor Hills is "at will" as defined under applicable law. The employer or employee can terminate the employment relationship at any time with or without cause and for any lawful reason.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Tabor Hills Human Resources Department.