Events Coordinator

POSITION: Events Coordinator

Reports to: Director of Visitor Experience
Team: Visitor Experience

Status: Part-Time
Shift: Saturdays 2:00 pm to 12:00 a.m., including some weekday afternoon/evenings as meetings/Events dictate. Hours are scheduled to Visitor Experience needs and must be flexible.

Compensation: Ranging from $21- $28 per hour based upon experience and certifications.
Benefits: Discretionary Time Off (DTO), free downtown parking, Employee Assistance Program (EAP), museum membership, and other special discounts.

Position Overview:

The Taft Museum of Art, located in downtown Cincinnati, is seeking a part-time Events Coordinator, reporting to the Events and Sales Manager. This position requires a positive, highly organized team player who communicates proactively, is attentive to detail, manages multiple priorities, and has excellent communication and collaborative skills. Enjoy this rare opportunity to join the staff of one of the finest small art museums in the United States.

Please submit a cover letter, resume, and three references. Please submit only through our online portal at taftmuseum.org/Careers. Our team will review your information, and we will get back to you, we promise, with the next steps. If you have questions, please email Human Resources at HRAdm@taftmuseum.org. No phone calls, please.

CORE RESPONSIBILITIES:

• Facilitates private events and facility rentals to include weddings, corporate events, and various forms of facility rentals as necessary.
• Coordinates efficient and orderly use of museum venues and meeting rooms, including proper communication of the event/meeting and rental information within the organization.
• Collaborates, develops, and implements policies and procedures to facilitate a high-quality guest experience.
• Collaborates with the Events & Sales Manager to ensure events and meetings are executed flawlessly.
• Works closely with internal clients and contracted vendors, to include caterers and equipment rental companies, in addition to external partners, clients, members, and donors to ensure compliance with TMA standards.
• Demonstrates innovation in events and meeting services to meet the needs of a range of audiences, including internal users, couples wedding planners, meeting bookers, and anyone planning an event or meeting at the Museum.
• Submits bartender invoices at the end of each event and disperses tips to staff.
• Manages event support team members and adheres to event timelines.
• Performs other duties that may be assigned.

MUSEUM CORE VALUES

All employees of the museum must strive to:

• Embrace the museum's core values of respect, integrity, excellence, creativity, and collaboration and demonstrate this understanding through words, behaviors, and interactions with our guests, staff members, volunteers, and the public.
• Learn and teach every day. Share knowledge freely with colleagues and pursue opportunities to gain new skills to enhance our success as a team.
• Appreciate, understand, and value each staff members expertise, background, experience, strengths, and unique perspective. Share time, energy, and knowledge with others to ensure everyone has the highest potential to succeed.
• Achieve excellence in all tasks and goals.
• Demonstrate professionalism on and off the job and always represent the Taft Museum of Art positively and professionally. Speak truthfully and fulfill promises and obligations in all museum dealings.
• Be comfortable and communicate with people of diverse backgrounds.
• Adhere to all current museum policies, procedures, protocols, and processes.
• Create a pleasant work environment by being a positive influence and respectful to every person.

The success of the Taft Museum of Art is driven by our core values of respect, integrity, excellence, creativity, and collaboration, as exemplified by our team members.

The Taft Museum of Art is an Equal Opportunity Employer and complies with the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1976, the Americans with Disabilities Act of 1990, and other applicable employment laws. The TMA does not discriminate against employees or applicants for employment on the basis of an individuals race, color, gender, religion, creed, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, training, placement, compensation, promotion, discipline, and termination.

REQUIRED CAPABILITIES & SKILLS

• Able to plan and provide a great guest experience that translates into membership, member retention, referrals, and sponsors.
• Detail oriented with excellent organizational, verbal, and written communication skills.
• Calm and professional demeanor under pressure.
• Must be able to work a flexible schedule in line with the Museum's business needs.
• Ability to stand for long periods at a time, and minimal lifting of under 50 lbs.

REQUIRED MINIMUM EDUCATION AND EXPERIENCE

• Associates degree or equivalent experience in event planning or coordinating preferred.
• Ability to upsell, conceive, design, and produce a wide variety of activities for different purposes.
• A valid drivers license.
• Authorized to work in the US.
• Speaks English fluently.