What are the responsibilities and job description for the Receptionist (Part-Time) position at Taft Stettinius & Hollister LLP?
Taft is seeking an experienced Receptionist (Part-Time) to join our dynamic team of legal professionals in our Colorado Springs office.
The Administrative Receptionist is responsible for all client-facing responsibilities as the first business contact of the office. This individual is responsible for accurately placing, answering and transferring incoming calls, scheduling conference rooms, huddle rooms and hoteling offices, receiving and directing clients and visitors and providing a variety of administrative and office clerical support tasks. Above all, they must participate as a team member of the office, responding to internal and external needs in a timely, accurate, and professional manner.
This is a part-time position scheduled to work on Tuesdays and Fridays 8 : 00a - 5 : 00p.
Responsibilities :
The job responsibilities will include, but will not be limited to the following :
- Responsible for promptly and efficiently distributing calls in a timely and accurate manner.
- Provide routine information to callers, accurately forwarding calls or transferring callers directly to voicemail, or taking messages as provided by the caller.
- Schedules all conference rooms, huddle rooms and hoteling offices using the EMS software.
- Maintains the conference room schedule, managing conflicts and making arrangements for beverages and food service as needed.
- Greets clients and visitors in a friendly manner, assuring prompt service while promptly notifying appropriate personnel of their arrival.
- Validates parking for clients, visitors, and vendors.
- Notes when an extension is not being answered and arranges for the caller to call back or transfers to voicemail.
- Coordinates AV for meetings and conference rooms.
- Maintains daily log sheet of all visitors and deliveries.
- Performs administrative support, such as scanning documents.
- Ability to search, save, and navigate the firm's DMS system.
- Maintain professional appearance of the office, cleaning up the client kitchenette, stocking client kitchenette inventory, and keeping the front desk and atrium areas tidy and organized.
- Prepares FedEx, UPS, Priority, and Certified Mail on behalf of attorneys and staff.
- Communicate with other legal and support departments / personnel as needed.
- Reports unusual happenings of activities or emergencies to the appropriate person in accordance with the Firm's Security Program.
Qualifications :
Date Posted : 12 / 23 / 2024
Deadline to Apply : 3 / 1 / 2025
Taft offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, life, long-term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus, and more. The salary range for this position is $18.43 - $22.36 / hour. Actual compensation offer to candidate may vary from posted information based on work experience, education, and / or skill level.
Interested candidates may apply here .
Taft is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing.Taft Stettinius & Hollister LLP participates in E-VERIFY .
Salary : $18 - $22
