What are the responsibilities and job description for the TRACK COORDINATOR position at Tailing Inspection And Training Services LLC?
Description
Tailing International LLC provides 3rd party inspection and construction management to the oil and gas industry. Created in 2007 Tailing has quickly grown into a proven inspection group in the oil & gas industry. We are committed to providing our customers with experienced, safe and quality driven inspection personnel. Tailing is an equal opportunity employer and is committed to a diverse workforce. We offer a competitive benefits package which includes: Competitive Wages, 401K, Health, Vision, Dental and Life Insurance.
Track Coordinator to support GoM and the MTAC Excellence department with Track management. The TRACK Coordinator is central to the process to assure optimum operational ability of the TRACK software and daily business process.
Requirements
· Oversee all activities of the Vendor management process per the standards established by the Client Owner
· Follow standardized nomenclature of skills/groups/types/items, etc. as determined by the business process
· Coordinate the activities of all Vendor Timekeepers to assure the system functions properly at all times and to maintain the integrity of the data
· Provide training and assistance to Supervisors/Approvers/Authorizers and Vendor Timekeepers and resolve questions and issues
· Manage labor, equipment and material rates (along with other charges such as per diem and meal allowance) within TRACK to guarantee most up-to-date contractual compliance
· Create/Assign/Unassign schedules and pay formulas per business (operations) requirements
· Manage and analyze activity for labor resources
o Ensure badge events flow in an IN/OUT order within TRACK
o Ensure each Vendor resource has a skill along with badge events, schedule and pay formula assigned within TRACK for proper calculations of net billable hours
· Manage override requests within TRACK
· Manage and analyze the daily business process and Timesheet Central within TRACK to confirm timesheet charges properly post in Client Owner ERP system
· Manage user accounts/profiles and report filters within the TRACKAdmin Security Application
· Audit Vendor TRACK compliance for reporting timeliness, due date compliance and error corrections. Ensure the Vendor Timekeepers are following the standards/expectations that have been established by Client Owner
· Maintain document files, which are auditable
· Work with Maintenance Cost Analyst, Accounts Payable, Maintenance Supervision and all other departments to resolve TRACK issues relating to Client Owner ERP system
· Train Vendor Timekeepers and management in proper TRACK usage for general maintenance and large projects
· Run reports weekly, at a minimum, regarding unallocated, unaccepted hours and unauthorized charges
