Administrative Coordinator

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring the smooth operation of our office environment. This role requires proficiency in various office management tasks and a strong ability to communicate effectively with both internal teams and external clients.

What Employees Love about Take 5

• The Pit Tech to President career path; Take 5 is committed to supporting your career goals. Over 90% of Shop Managers started as technicians.
• The family environment
• Benefits: Free oil changes, Paid time off, 401(k) program
• Employee contests
• Standard benefits options (medical/dental/vision etc.)
• Opportunity to meet new people every day
• Community involvement
• Learning new skills

Responsibilities

What does an Administrative Coordinator do:

• Provide general administrative support for the operations team
• Administrative Assistant to the Managing Director but work closely with Regional and District Managers
• Strategically prepare department travel arrangements (air, hotel, and car) and trip agendas to maximize efficiency
• Prepare meeting agendas, templates, reports and PowerPoint presentations for internal and external meetings
• Work with direct team members to complete and submit forms, applications, and check/payment requests
• Coordinate meetings, allocate resources, take meeting notes, and disseminate information to relevant personnel
• Code invoices, track costs, and coordinate with team members for invoice approvals.
• Prepare monthly credit card expense reports.
• Assist with onboarding process and prepare onboarding materials for new team members.
• Maintain and update Standard Operating Procedures and work with team members to create new SOPs as needed.
• Manage the team’s files and ensure the documents are up to date
• Will be a liaison between Human Resource, Accountant and Operations

Qualifications

Good to Know Before You Start:

• Experience in administrative coordination/office administration
• Proficient in computer literacy, including MS Office (Word, Excel, PowerPoint,) and email management
• Experience interacting with multiple corporate stakeholders
• Excellent writing skills with a high level of attention to detail
• Excellent communication and interpersonal skills
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Remote (85% of time)

READY TO START:

If you are a motivated individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $12.00 - $22.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 2 years (Preferred)

Ability to Commute:

• Fayetteville, NC 28303 (Required)

Ability to Relocate:

• Fayetteville, NC 28303: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Fayetteville, NC 28303

Salary : $12 - $22