AR & Collections Specialist

PRIMARY FUNCTIONS:

The Accounts Receivable & Collections Specialist is an integral part of the finance team. This role involves performing day-to-day accounting functions for Takeya USA and contributing to the monthly closing and reporting processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Post B2B, B2C, and Direct Import sales invoices daily, ensuring timely email or EDI dispatch to customers.
• Investigate and resolve payment discrepancies; follow up on overdue invoices.
• Generate credit reports, assess risk, and manage credit holds.
• Handle cash applications, including wires, ACH, checks, and credit card payments.
• Prepare and transmit electronic deposits to the bank and record them in the accounting system.
• Process and apply credit memos appropriately.
• Address and resolve AR issues or chargebacks, including prevention, identification, and resolution.
• Create and distribute regular reports on collections forecasts, issues, or disputes.
• Reconcile and prepare monthly commissions promptly, maintaining communication with sales representatives.
• Recommend, implement, and document process improvements within Finance and related departments to enhance efficiency and knowledge.
• Oversee special projects and various ad-hoc requests.
• Perform additional duties and projects as assigned.

STANDARD DUTIES AND RESPONSIBILITIES:

• Occasionally travel outside normal hours for meetings, events, and special projects.
• Adhere to company safety and security rules and regulations.
• Report unusual conditions or problems to a supervisor.
• Maintain good housekeeping and personal appearance.
• Execute other related duties as assigned.
• Demonstrate courtesy and professionalism as a team player.

DESIRED PERSONAL CHARACTERISTICS:

• Ability to multitask and thrive in a dynamic environment.
• Highly organized, efficient, and proactive in problem-solving.
• Excellent organizational skills and attention to detail.
• Clear, concise, and effective communication skills—verbal, written, and listening.
• Ability to interact with a diverse group of individuals, balance multiple tasks, and maintain a positive attitude and energy.
• Strong work ethic and commitment to teamwork and success.
• Proficient mathematical skills for practical problem-solving.

EDUCATION:

• AA Degree or Bachelor’s Degree in Business, Finance, or Accounting preferred.

EXPERIENCE:

• 1-3 years of experience in accounts payable and/or receivable functions, ideally within the CPG industry.
• Familiarity with bookkeeping and basic accounting procedures.
• Proficiency in MS Office, databases, and accounting software.
• Hands-on experience with spreadsheets and financial reports.

CERTIFICATION, LICENSES, REGISTRATIONS:

• N/A

LANGUAGE SKILLS:

• Proficiency in reading and writing English.

WORK LOCATION:

• Costa Mesa, CA

WORK REMOTELY:

• No, unless under extraordinary circumstances.

PHYSICAL REQUIREMENTS:

• Must be able to see, hear, speak, and write clearly for communication with employees and/or customers.
• Manual dexterity is required.
• Office work with some lifting, walking, and/or standing.
• The position is based in an office setting with computer and general office equipment; the ability to move freely within the department and office is necessary.
• Willingness and ability to travel domestically.

WORK ENVIRONMENT:

• The office is clean, orderly, well-lit, and ventilated.
• Noise levels are generally low to moderate.

Pre-Collection Notice for Job Applications:

In connection with your application for employment with Takeya USA, we collect personal information (PI) including, but not limited to, personal records, professional or employment information, and inferences drawn from your PI. This information is collected for purposes related to evaluating your application and potential employment. For additional details or if you have any questions, please contact us at lhood@takeyausa.com.

Job Description Disclaimer:

The statements above are intended to provide a general overview of the nature and level of work performed by employees in this role. They do not constitute a comprehensive list of all responsibilities, duties, and skills required. Takeya USA reserves the right to modify or change job responsibilities, reassign, or transfer positions, or assign additional responsibilities at any time, with or without notice, within your general skill set or capabilities.

Takeya USA is an equal opportunity employer.48Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Responsibilities

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Qualifications

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