What are the responsibilities and job description for the Executive Assistant position at Tal Search Group, Inc.?
Operations Assistant / Executive Assistant – Recruiting Firm
Location: Tallahassee, FL
Duration: Permanent
Reports to: Leadership Team
Company: Tal Search Group, Inc.
About Us
Tal Search Group, Inc. is a relationship-driven IT recruiting firm dedicated to speed, efficiency, and security. We partner with top-tier technology talent and companies across the industry — and we’re growing fast. We’re looking for an Operations Assistant / Executive Assistant who thrives in a dynamic, fast-paced environment and can help keep our leadership and recruiting team organized and efficient.
Job Summary:
As our Operations Assistant / Executive Assistant, you’ll provide high-level administrative support to our leadership while ensuring smooth coordination across candidate and client interactions. You’ll be a key player behind the scenes, supporting recruiting operations, managing calendars, and representing the firm with professionalism.
Key Responsibilities:
· Overseeing and managing administrative activities.
· Management of calendar and email, ensuring all appointments are scheduled and communications are handled promptly. Including, drafting and managing email correspondence on behalf of leadership.
· Maintaining and organizing files
· Drafting client communications, proposals, and contracts.
· Sending follow-up emails after meetings.
· Helping prep materials for client presentations or meetings.
· Monitor key deadlines and help ensure deliverables stay on track.
· Assisting with reporting and metrics.
· Maintaining CRM database.
· Sourcing utilizing various tools.
Experience: At least three years of previous experience in office management or a related administrative role (recruiting or staffing experience a big plus).
Ideal Qualifications:
· Strong organizational skills
· Excellent verbal and written communication abilities
· Strong time management skills with the ability to prioritize tasks effectively
· Highly organized, with strong attention to detail
· Tech-savvy: Proficient in Google Workspace, Microsoft Office, Zoom, and ATS/CRM systems
· Proactive problem-solver who anticipates needs
· Comfortable in a fast-paced, startup-style environment
Education: A Bachelor’s degree is preferred but not required
What You’ll Get:
· Capital Health Plan (CHP) - 100% coverage of individual monthly health insurance premium
· 401K Plan
· Opportunity to work closely with the founder of a fast-growing firm
· Exposure to the inner workings of a top-tier recruiting business
· Flexible work environment / Family First
· A team that values trust, autonomy, and growth
