What are the responsibilities and job description for the Senior Administrative Assistant position at Talent Groups?
Our client seeks a Senior Administrative Assistant to support the Leadership Team with scheduling, meeting planning, travel arrangements, expense reports, meeting minutes, and maintaining spreadsheets and contact lists.
Job Type: Contract to hire
Work Location: Onsite, Phoenix
Responsibilities:
- Provide administrative support to the Leadership Team, including answering phones, managing calendars, distributing mail, and preparing meeting materials.
- Handle phone coverage for executives and serve as a backup for the President/CEO line.
- Schedule meetings, conferences, travel, and maintain appointment calendars.
- Prepare and distribute meeting minutes and reports by gathering and analyzing information.
- Coordinate onboarding for Executive team members, including IT setup, office tours, and introductory meetings.
- Organize executive events and prepare relevant materials for meetings.
- Arrange travel, including flights, hotels, and transportation, and prepare expense reports.
- Safeguard confidential records and maintain confidentiality.
- Use PowerPoint, Excel, and Visio to create and edit presentations and charts.
Skills and Experience:
- Associate’s degree in business administration or equivalent combination of education and experience.
- 5 years of administrative experience, including coordinating travel and itineraries.
- Proficiency in Microsoft Office (Outlook, Visio, Word, Excel).
- Experience in project coordination, event planning, and meeting planning.
- Previous experience supporting executive leaders.
- Healthcare industry experience preferred, not required.
Salary : $30 - $32
