Senior Administrative Assistant

Our client seeks a Senior Administrative Assistant to support the Leadership Team with scheduling, meeting planning, travel arrangements, expense reports, meeting minutes, and maintaining spreadsheets and contact lists.

Job Type: Contract to hire

Work Location: Onsite, Phoenix

Responsibilities:

• Provide administrative support to the Leadership Team, including answering phones, managing calendars, distributing mail, and preparing meeting materials.
• Handle phone coverage for executives and serve as a backup for the President/CEO line.
• Schedule meetings, conferences, travel, and maintain appointment calendars.
• Prepare and distribute meeting minutes and reports by gathering and analyzing information.
• Coordinate onboarding for Executive team members, including IT setup, office tours, and introductory meetings.
• Organize executive events and prepare relevant materials for meetings.
• Arrange travel, including flights, hotels, and transportation, and prepare expense reports.
• Safeguard confidential records and maintain confidentiality.
• Use PowerPoint, Excel, and Visio to create and edit presentations and charts.

Skills and Experience:

• Associate’s degree in business administration or equivalent combination of education and experience.
• 5 years of administrative experience, including coordinating travel and itineraries.
• Proficiency in Microsoft Office (Outlook, Visio, Word, Excel).
• Experience in project coordination, event planning, and meeting planning.
• Previous experience supporting executive leaders.
• Healthcare industry experience preferred, not required.