What are the responsibilities and job description for the Executive Office Coordinator position at TALENT Software Services?
About Talent Software Services
We are a leading software company seeking an experienced Administrative Assistant to join our team in Coral Springs, FL.
Job Summary
This is an exciting opportunity for a highly organized and detail-oriented individual to provide administrative support to our senior management team.
Responsibilities
- Provide administrative support to ensure efficient office operations.
- Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
- Respond to emails and other digital queries and correspondence.
- Manage calendars for senior staff, including making travel arrangements.
- Input and update information in databases and spreadsheets.
- Prepare meeting agendas and take meeting minutes.
- Coordinate logistics for meetings, including room setup and catering.
- Work closely with other administrative staff and support other colleagues as needed.
- Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations.
- Ensure that deadlines are met and adapt to changing priorities.
- Presentation of a positive and professional image for the organization.
Requirements
- Experience in preparing expense reports using Concur.
- Strong digital literacy and research skills, including the ability to analyze the reliability of information.
- Familiarity with standard office platforms, such as Microsoft Office.
- Excellent written communication skills.
- Strong time management, multitasking, and flexibility skills.
- Exceptional organizational skills with accuracy and attention to detail.
- Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette.
- Ability to work well under pressure and navigate multiple deadlines.
- Proactive approach to problem-solving and process improvement.
- Ability to work well independently and in collaboration with others.
- Experience in event planning and coordination.
- Bilingual in English and Spanish is a plus.
