Legal - Contract Administrator IV

Job Description: Onsite position, Marlborough, MA

Some responsibilities:

• Manage boilerplate email communication with vendors
• Identify RFP participants
• Draft RFPs
• Conduct pricing analyses
• Partner with internal stakeholders to complete privacy impact assessments
• Manage cybersecurity risk assessment process with new vendors
• Complete legal intake forms
• Usher contracts through a prescribed workflow
• Attend standing and ad hoc meetings, taking thorough notes
  
  

Key Responsibilities Sales and Marketing:

• Category Management: Develop and implement category strategies for Sales and Marketing, focusing on media marketing plans for TV, print, and radio, creative services, market research, consulting, and promotional items.
• Supplier Management: Identify, evaluate, and manage relationships with key suppliers to ensure quality, cost-effectiveness, and innovation. Negotiate contracts and agreements to secure the best terms.
• AI Integration: Leverage artificial intelligence to enhance sourcing strategies, optimize supplier performance, and drive efficiencies in procurement processes.
• Global Strategy: Collaborate with cross-functional teams to align sourcing strategies with global business objectives. Ensure consistency and compliance with corporate policies and standards.
• Media Marketing Plans: Oversee the development and execution of media marketing plans, ensuring alignment with overall marketing strategies and objectives.
• Creative Services: Manage the procurement of creative services, including advertising, design, and production, to support marketing campaigns.
• Market Research: Source and manage market research services to provide insights and data that inform marketing strategies and decisions.
• Consulting Services: Procure consulting services to support various marketing initiatives and projects.
• Promotional Items: Oversee the sourcing and management of promotional items to support marketing and sales activities.
  
  

Quantitative Requirements:

• Cost Savings Goals: Utilize benchmarking and industry data to achieve cost savings goals and cost avoidance objectives in key categories such as media, creative services, and market research.
• Performance Metrics: Establish and track key performance indicators (KPIs) to measure supplier performance, cost savings, and overall category management effectiveness.
• Data-Driven Decisions: Implement data analytics to drive decision-making processes, ensuring optimal sourcing strategies and supplier selection.
• Budget Management: Develop and manage budgets for sourcing activities, ensuring alignment with financial targets and business objectives.
• Continuous Improvement: Identify opportunities for continuous improvement in sourcing processes, leveraging industry best practices and innovative solutions.
  
  

Key Responsibilities Legal And Compliance

• Strategic Sourcing and Procurement:
• Develop and implement sourcing strategies for legal services, ensuring alignment with organizational goals.
• Identify and evaluate potential suppliers, negotiate contracts, and manage supplier relationships.
• Technology Platform Management:
• Oversee the selection and implementation of technology platforms to streamline legal operations.
• Ensure integration of legal technology solutions with existing systems for efficient workflow management.
• Legal Fee Arrangements:
• Analyze and negotiate legal fee arrangements, including alternative fee arrangements (AFAs) to optimize cost efficiency.
• Monitor and manage legal spend, ensuring compliance with budgetary constraints.
• Supplier Performance Management:
• Establish key performance indicators (KPIs) and service level agreements (SLAs) to measure supplier performance.
• Conduct regular performance reviews and implement corrective actions as needed.
• Risk Management and Compliance:
• Identify and mitigate risks associated with legal sourcing and supplier management.
• Ensure compliance with legal and regulatory requirements in all sourcing activities.
• Stakeholder Collaboration:
• Work closely with internal stakeholders, including legal, finance, and IT departments, to understand their needs and requirements.
• Facilitate effective communication and collaboration between stakeholders and suppliers.
• Market Analysis and Benchmarking:
• Conduct market research and benchmarking to stay informed about industry trends and best practices.
• Use insights to drive continuous improvement in sourcing strategies and processes.
• Contract Management:
• Oversee the drafting, review, and negotiation of contracts with legal service providers.
• Ensure contracts are aligned with organizational policies and objectives.
• Cost Savings and Efficiency:
• Identify opportunities for cost savings and process efficiencies in legal sourcing.
• Implement initiatives to achieve cost reduction and improve overall sourcing effectiveness.
• Reporting and Analytics:
• Develop and maintain reports on sourcing activities, supplier performance, and cost savings.
• Use data analytics to drive decision-making and strategic planning.
  
  

Quality System Requirements

In all actions, demonstrates a primary commitment to patient safety and product quality by maintaining compliance to the Quality Policy and all other documented quality processes and procedures.

Qualifications

5-10 years related experience with BA or 4 - 8 years with MBA

There is a component of environmental, social and governance in the work and lifecycle analysis or LCA experience is needed.