Assistant Registrar, Catalog Management

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The Assistant Registrar, Catalog Management is the primary staff member responsible for summer course scheduling, catalog maintenance, and curriculum management at the College. This position independently manages summer course scheduling in Banner, assists with scheduling for fall and spring semesters, and oversees room reservation requests for courses as well as student and faculty meetings and events. The Assistant Registrar is responsible for maintaining user access and troubleshooting in Curriculog, ensuring the seamless processing of curriculum changes, and updating course and program information in Banner and Acalog. The Assistant Registrar is responsible for creating PDF versions of our catalogs and coordinates with Financial Aid to ensure their compliance with Veterans Affairs requirements. This role also serves as the primary point of contact for cross-registration requests through the ProArts Consortium. This role requires strong attention to detail, collaboration with multiple stakeholders, and expertise in the Banner student information system, and curricular systems management.

This is a time-limited position that cannot extend past 36 months.

Essential Job Duties

• Independently manage summer course scheduling. Coordinate with academic departments, evaluating past summer enrollments and advising Department Chairs on potential course offerings. Create summer courses in Banner and assign them classrooms as needed. Coordinate with the Assistant Registrar for Scheduling and the Registrar to ensure a seamless registration experience for summer students from Banner to Workday Student.
• Assist with Banner course scheduling for the regular fall and spring semesters and perform other course and classroom assignment maintenance tasks as assigned.
• Independently manage supplemental room reservation requests. Train staff to process room reservation requests and ensure requests are processed in a timely manner. Receive escalated issues relating classroom booking and utilization. Serve as a liaison to other areas of the college that handle room reservation requests for special events in a weekly Space Managers meeting
• Manage user access in our curriculum change management software, Curriculog, and troubleshoot stuck proposals. Train and support faculty and staff submitting proposals through Curriculog.
• Processes course changes approvals that are received in Curriculog and ensure the necessary updates are made in both Banner and in our catalog manage software, Acalog, through data entry and/or our data integrations.
• Assist with catalog edits in Acalog for all newly approved programs and for program changes. Coordinates with staff members in the Registrar's Office, Academic Affairs, and Graduate Studies to ensure updates from curricular committees are reflected in our catalogs.
• Copy forward catalogs, approval process forms, maps, legends, and other settings in Acalog and Curriculog once a year, ensuring that proposals can be submitted and that Banner, Acalog, and Curriculog integrations function as expected. Independently works with Curriculog support team to understand and troubleshoot our Curriculog implementation.
• Coordinate with non-academic departments to receive their annual catalog edits and make sure they are reflected in Acalog. Conducts outreach to staff members to ensure they stay on track and submit edits in a timely manner.
• Create and maintain PDF copies of College catalogs and work with Financial Aid to make sure PDF catalogs meet Veterans Affairs compliance requirements.
• Process student requests to participate in the ProArts Consortium program and work with partner Registrar's Offices to ensure course cross registration data is accurate between respective school systems.
• Process legal name and legal sex changes and report name changes to the National Student Clearinghouse.
• Assist with phone and other customer service front-line work as needed.
• Complete special projects/reports and other duties as assigned
  
  

QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.

• Bachelor's Degree or equivalent experience required
• 4 years of experience in higher education administration required
• Experience working with Banner student information system (SIS) required
• Experience working with students directly in a customer service capacity
  
  

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.

• Must be computer literate with proficiency and working knowledge of Microsoft Word/Google Docs and Excel/Google Sheets.
• Excellent communication skills and report writing capabilities
• Ability to multitask, strong organizational skills and attention to detail is a must
  
  

PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This position is generally sedentary in nature, movement throughout the area is required from time to time.
• Ability to have continuous oral and written communication with prospective students and families, co-workers, and supervisors are essential.
• Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping and the ability to read a computer screen, detect color-coding and read fine print will be expected.
  
  

WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Usual Office Conditions
  
  

Compensation for this position ranges from $64,500 to $79,000 annually.

Grade of Position: 23-08E

Scheduled Weekly Hours: 36.25

In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20 hours per week.

Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.

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