What are the responsibilities and job description for the Executive Assistant / Project Coordinator position at TalentBridge?
About the Role
We are seeking a highly motivated and detail-oriented Project Coordinator & Chief of Staff to the CIO (Executive Assistant) to support the CIO and Project Management Office (PMO) in planning and executing various projects. This dual role ensures operational efficiency, effective communication, and project execution across departments.
The ideal candidate will have strong organizational and problem-solving skills, a foundational understanding of project management methodologies, and the ability to manage priorities effectively. By taking on simple backlog projects, this role will enable Program Managers and the PMO Director to focus on high-level strategic initiatives, improving overall efficiency.
Position Overview
- Assist Program Managers with project tasks such as preparing weekly project status reports
- Schedule and coordinate meetings, including detailed note-taking and action item follow-ups
- Support the PMO in preparing and maintaining weekly and bi-weekly reports
- Monitor and manage the time management system and associated reporting
- Execute simple projects assigned by the PMO Director to help clear backlog items
- Act as a liaison between the CIO and various departments, ensuring smooth communication and coordination
- Assist in developing and implementing best practices in project management
- Provide operational and administrative support to the CIO, including scheduling, correspondence, and presentations
- Track and follow up on key initiatives, ensuring alignment with organizational objectives
- Support internal project management process improvements
Qualifications
Preferred Qualifications
Pay :
Schedule : Monday - Friday
40 hours / week
TalentBridge Connecting People with Their Purpose
As one of the nation’s leading professional recruiting companies, TalentBridge successfully places thousands of candidates in their dream jobs every year.
At TalentBridge, we’re passionate about connecting people with their purpose, and we go above and beyond to be the trusted partner to the people we serve. We value relationships over transactions – relationships grounded in open communication and honesty. We’re built on collaboration and teamwork — both with internal team members and with each and every candidate we represent. And that goes beyond a vested interest in your professional success, to rooting for your personal success.
We’re not just another staffing company churning and burning our way through candidates. Our seasoned recruiting professionals love what they do – the Charlotte Observer named us a Top Workplace two years running – and they’re great at it!
We know success begins with personal connections, so we work hard every day to get to know the person behind the resume so we can help our candidates find the best job, not just a job.
That’s a fantastic reason to get out of bed every morning, and we’re excited to share it with an expanding team. Will you join us?
Proven Process
We follow a disciplined, proven process to help ensure success in matching high-quality candidates with high-performance companies. It starts with an in-depth understanding of your skills and experience. It continues with a deep dive into your passions which, in turn, help us to find your purpose. It’s a process that goes well beyond your resume – one that values relationships over transactions in order to optimize success in your job search.
Salary : $60,000 - $65,000
