What are the responsibilities and job description for the Administrative Assistant position at TalentoHC?
TalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.
Administrative Assistant – Accounting Team Support
Job Description:
We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing documents, assisting with data entry, and processing expense reports, with an emphasis on accuracy and confidentiality. The ideal candidate will have 10 years of experience in administrative support within a professional office setting and familiarity with QuickBooks.
Responsibilities:
- Provide dedicated administrative support to the accounting team, ensuring the seamless organization and management of financial documents.
- Organize, file, and maintain both physical and digital records with a high degree of accuracy and confidentiality.
- Print, copy, and distribute documents as requested by the accounting team.
- Assist with data entry tasks in QuickBooks, ensuring accuracy and attention to detail.
- Collect, organize, and process expense reports and receipts, following family office protocols.
- Manage the preparation of financial documents, including gathering necessary information and materials.
- Perform general administrative duties, including answering calls, managing correspondence, and coordinating office supplies.
- Support special projects and ad-hoc tasks as needed to facilitate the accounting team’s efficiency.
Requirements:
- 10 years of experience in an administrative support role, preferably within an accounting, finance, or family office environment.
- Proficiency in QuickBooks and strong data entry skills.
- Highly organized, detail-oriented, and capable of handling sensitive information with discretion.
- Strong written and verbal communication skills.
- Ability to prioritize multiple tasks effectively in a fast-paced, professional environment.
Preferred Qualifications:
- Familiarity with general accounting principles and financial documentation.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience working in a family office or other private, high-net-worth environments.
This position offers an excellent opportunity to contribute to the success of a dynamic accounting team within a family office. If you are a motivated, detail-oriented individual with a passion for supporting accounting functions, we encourage you to apply!
Talento Human Capital Management is an equal opportunity employer. People are at the center of what we do! Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds, perspectives, and skills is how.
People Passion Perseverance = Progress.
About Talento:
Talento Human Capital Management provides talent and organizational solutions enabling businesses to evolve beyond tactical human resources management. Our footprint spans across the Americas, Europe and Asia.
