Senior Meeting Manager

Job Title: Senior Meeting Manager

Reports To: Chief Executive Officer (CEO)

Department: Meetings & Events

FLSA Status: Exempt

Classification: Full-Time

Location: Hybrid (2-3 days in office); Must be able to commute to office in Washington, D.C.

Note: This position requires the ability to travel both domestically and internationally. A valid passport is required, and candidates must be able to travel outside the United States as needed.

Who We Are:

Talley Management Group, Inc. (Talley), is an employee-owned company who specializes in delivering innovative management solutions that empower associations, non-profits, and professional societies to thrive. We partner with organizations to provide full-service association management and outsourced services. Our tailored approach ensures that our clients achieve their goals, enhance member experiences, and create lasting impact within their industries.

What We Do:

Founded on a passion for excellence and collaboration, Talley is a leading association management company with decades of experience serving diverse associations. We are a team of dedicated professionals committed to fostering connections, driving growth, and delivering results. Guided by our mission and core values, we strive to be the trusted partner that organizations rely on to navigate challenges and achieve their mission.

Position Overview:

Talley is searching for a Senior Meeting Manager to lead all aspects of event management, from pre-planning and execution to post-event evaluation for one of our 501c6 client partners. The ideal candidate will oversee and execute venue selection, contract negotiations, budgeting, program content development, and exhibit and sponsorship management. The Senior Meeting Manager will also collaborate with destinations, venues, and industry partners to create engaging and well-executed experiences while driving cost savings and revenue generation.

Additionally, developing standard operating procedures, managing speaker logistics, and overseeing travel and expense coordination. A successful candidate will demonstrate strong leadership, problem-solving, and relationship-building skills, ensuring excellence in event execution and continuous improvement based on attendee feedback and event success metrics.

Key Responsibilities:

• Oversee all aspects of conferences, meetings, and events (i.e., pre-planning, execution, post event measurement, etc.) for assigned clients.
• Act as main point of contact to client partner(s).
• Lead the planning and execution of in-person, virtual, and hybrid conferences, ensuring alignment with association goals and objectives.
• Oversee venue selection, contract negotiations, and budgeting to optimize cost savings and revenue generation.
• Partner with destinations, venues, and community building platforms as the point of contact to oversee and coordinate all facility functions and needs to include setup, production, and experience design.
• Responsible for creating and maintaining the event’s timeline for staff, member volunteers and vendors.
• Partner with subject matter experts to manage content development and promotion.
• Oversee development and manage program content development, including abstract management, with client’s volunteer committee members.
• Develop long-term strategic partnerships with key vendors, hotels, and industry leaders to support association growth.
• Evaluate event success metrics and attendee feedback to drive continuous improvement.
• Oversee and/or manage the collection and management of speaker information. 
• Develop and oversee exhibit and sponsorship management, sales, and services on client’s behalf.
• Manage exhibit and sponsorship deliverables. 

Secondary Job Functions and Responsibilities

• Serve as a mentor to Meeting & Events Division colleagues.
• Assist in developing and maintaining Standard Operating Procedures Guide for Meetings & Events Division.
• Solicit and track faculty and leadership expense reports.
• Oversee coordination of travel, lodging, and expenses for participants traveling to meetings or other business travel.
• Review all meeting invoices and bill events directly to individual cost centers.
• Execute all corporate space requests for meetings (ICWs).
• Assist additional staff members to coordinate the committee meeting schedule and logistical needs.
• Assist with maintaining the meetings/events section of the client’s website.
• Other duties as assigned.

Qualifications:

Education Requirements:

• Bachelor’s degree in hospitality or a related field preferred.
• Certified Meeting Professional (CMP) certification is strongly preferred, demonstrating a high level of expertise and commitment to industry standards.
• Digital Event Strategist (DES) certification is strongly preferred but not required.

Experience Requirements:

• 12 years’ of successfully demonstrated work experience in meeting management for associations.
• Advanced knowledge of exhibit management including development of exhibit hall, sponsorships, sales and services.

Technical Skills:

• Working knowledge and understanding of CMS/LMS/AMS.
• Advanced knowledge of abstract management processes with working knowledge of abstract management platforms.
• Experience working with industry standard event management technology such as Cvent and Cadmium. 
• Proficient in Microsoft Office Suite, project management platforms such as Monday.com, database management, and general web applications.

Soft Skills:

• Excellent analytical, problem-solving, and strategic thinking skills.
• Exceptional communication, interpersonal, and presentation skills, with ability to convey information in writing and verbally.
• Demonstrated leadership abilities with a track record of team management.
• High ethical standards and integrity.
• Self-starter who is driven and has the ability to work independently.
• Exhibit a high level of attention to detail in order to produce accurate results.
• Ability to work collaboratively in a team environment to support strategic direction.
• Must be extremely organized with excellent time-management skills and the ability to manage multiple tasks and projects simultaneously, track details, and ensure timely and accurate results.
• Ability to identify, implement, monitor, and execute work plans to all assigned goals and objectives.

Physical Demands & Working Environment:

• This is a hybrid position, requiring 2-3 days in office.
• Percentage of travel (inclusive of Talley and client related obligations) – up to 20%
• This role primarily involves desk-based work using a computer and standard office equipment. Employees must be able to sit or stand (based on preference) for extended periods, type and use a mouse, view a computer screen, and participate in virtual meetings. Occasionally, light lifting of items like laptops or small office supplies (up to 15 pounds) may be required. Employees are expected to maintain a comfortable home office setup and adhere to safety guidelines for physical needs, ensuring an efficient and productive work experience.
• If travel is required, additional physical requirements include navigating airports, public transportation, and meeting locations, lifting luggage or equipment (up to 50 pounds), sitting or standing for extended periods, and adapting to various environments such as conference centers or client sites.
• If an accommodation is required, individuals are expected to contact Human Resources to ensure Talley can provide the necessary support and ensure a safe, comfortable work experience.

Talley is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.