Executive Assistant

Our client is seeking an Executive Assistant to join the team in Hoover, AL. This role will assist with managing day-to-day operations including travel, calendars, expenses, event coordination and possess exceptional communication, organizational and problem solving skills.

What you will do:

• Provide administrative support, including drafting emails and memos
• Manage the executive’s calendar, appointments, and travel
• Organize meetings, handle logistics, agendas, catering and event planning
• Oversee office management and supervise staff as needed
• Handle calls and messages, screen inquiries, and direct communications
• Maintain accurate records related to business operations and decisions
• Perform minor accounting tasks, including expense tracking and invoicing
• Welcome and assist visitors

What you will bring:

• Bachelor's degree or equivalent experience
• 10 years of executive assistant experience, preferably in engineering or construction
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Exceptional organizational and multitasking skills with attention to detail
• Strong communication abilities, both written and verbal
• Ability to work independently, use sound judgment, and handle confidential information
• Experience in travel coordination, meeting planning, and event organization

About Talon Hiring Solutions:

At Talon Hiring Solutions, we specialize in connecting talented individuals with companies that value their skills and expertise. We are committed to creating opportunities for growth and success for both our clients and candidates.