Executive Assistant to Chief Executive Officer

Role Overview:

We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of the executive office and requires a professional who can maintain confidentiality while providing high-level support.

Responsibilities:

• Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, and preparing necessary materials.
• Proofread and transcribe documents to ensure accuracy and professionalism in all communications.
• Maintain organized filing systems for both physical and digital documents.
• Handle customer service inquiries with professionalism, acting as a liaison between the CEO and clients or stakeholders.
• Manage front desk responsibilities, greeting visitors and directing them appropriately.
• Utilize DocuSign for document management and electronic signatures.
• Assist with financial tasks using QuickBooks, including expense tracking and basic bookkeeping duties.
• Collaborate with other departments to facilitate effective communication and project coordination.

Qualifications:

• Strong proofreading skills with an eye for detail.
• Proficient in transcription with excellent typing speed and accuracy.
• High level of computer literacy, including proficiency in Microsoft Office Suite.
• Excellent customer service skills.
• Knowledge of DocuSign and QuickBooks is advantageous.

Experience:

• Administrative experience: 5 year (Required)
• Experience in providing executive administrative support, preferably for corporate CEOs, is preferred.

Company Culture:

Talon Logistics Inc. values experience and cultural fit, focusing on customer satisfaction, long-term partnerships, and proactive logistics solutions. We foster a collaborative and supportive work environment.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Application Process:

To apply, please submit your resume and cover letter through our careers page. We encourage individuals with a criminal record to apply.

Job Type: Full-time

Schedule: 8-hour shift, Monday to Friday, on-call, weekends as needed

• Location: Chino, CA 91710 (In-person, relocation required before starting work).