Office Manager & Executive Assistant

This opportunity is reserved for those who yearn to work in a collaborative team environment where cross-pollination of ideas, methods, and learnings occur daily through a consistent in-office presence in beautiful downtown Portsmouth, NH.

Overview

We are seeking an Office Manager with a proactive, get-it-done attitude to oversee office operations and administrative tasks. Key responsibilities include coordinating office resources, supplies, and assets; assisting the human resource function by ensuring a seamless onboarding and offboarding process; and fostering a positive workplace culture while ensuring compliance with company standards. The ideal candidate thrives in a dynamic environment and excels at coordinating diverse responsibilities.

About TALON

As the industry pioneer in transparent healthcare pricing, we are experts in leveraging price transparency and consumer-centric principles to produce optimal outcomes. We've built the ultimate suite of software services designed to protect healthcare consumers from overpaying for care. Our innovative tools establish a market-driven healthcare system, empowering consumers to make smart decisions and gain control of their financial and physical well-being. 

Join us on our mission to educate, empower, and incentivize the American healthcare consumer to meaningfully reduce costs and create a healthier ecosystem.

Responsibilities

• Manage office operations and procedures, including but not limited to, supplies, equipment, and assets; mailing and shipping; maintenance and repairs; third-party office vendors; workstations, offices, and conference rooms
• Provide direct administrative support, which may include scheduling meetings, booking travel, maintaining file systems, and updating employee database lists
• Coordinate guest visits to the office in compliance with office security requirements
• Implement, maintain, and communicate company policies and procedures
• Facilitate onboarding and offboarding processes, including system access, assets and equipment, documentation and paperwork, workspace allocation, and required training
• Assist hiring managers with seeking qualified candidates by creating job postings, screening applicants, and scheduling interviews
• Oversee the office budget and ensure accurate and timely reporting of expenses
• Assist with the accounting function by generating/distributing invoices and other relevant tasks as they may be assigned
• Address employee queries regarding office management issues
• Plan in-house and off-site company meetings and events as needed
• Perform other tasks as assigned by the CEO and other executives and management team members

Qualifications

• College education or equivalent experience
• 2 years of experience as an Office Manager or Administrative/Executive Assistant
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Knowledge of accounting concepts and QuickBooks Desktop a plus
• A professional and positive demeanor with the ability to effectively manage executive expectations and urgent tasks and projects
• Excellent time management skills and ability to multi-task and prioritize work
• Exceptionally well-organized
• Independent, resourceful, and creative
• Proactive, a problem solver by nature who can assist with time-sensitive and diverse challenges on a day-to-day basis as critical support is needed
• High attention to detail
• Excellent written and verbal communication skills
• Technologically savvy and willing to learn new systems

Company Benefits

• Incentive Stock Options
• Paid Time Off and Company Holidays
• Medical Insurance
• 401(k)

This is 100% in-office position in Portsmouth, NH.