Afterschool Site Supervisor - Camp Cristina YMCA

Under the direction of the Program Director, the Afterschool Site Supervisor provides safety, well-being and development of participants in the after school program. This position also assists the Tampa YMCA in Closing the Achievement Gap and cultivating an environment in which youth have a sense of belonging.  The (AFS) Site Supervisor interacts and serves as a mentor for youth, helping to nurture their self-esteem, confidence and to reflect the Tampa Y core values when interacting with youth. The (AFS) Site Supervisor must exhibit behaviors and attitudes that are consistent with the YMCA mission and policies of the association.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Program Quality and Growth

• Provides overall leadership, supervision and quality control for the program
• Conducts monthly site quality
• Maintains face counts, headcounts and staff ratio at all
• Demonstrates appropriate decision-making abilities.
• Works closely with the assigned school to create/maintain and improve relations with all staff in order to work together to reach and engage parents and children.
• Promotes a team concept through a positive approach to supervision, communication and interactions with others.
• Greets parents and children and maintains a positive relationship with parent and other staff. Models relationship-building skills in all interactions.
• Knows all parents, staff and children by name.
• Creates a positive atmosphere, which boosts self-esteem and general self-concept for all
• Ensures quality of supplies, equipment and materials are well maintained.
• Ensures activities, experiences and routines are implemented. Prepares those activities a week in advance, in order to prepare a list of needed supplies a minimum of two weeks in advance. Must ensure what is planned for groups is age-appropriate.
• Organizes, cleans and puts away all site materials. Reports damaged materials and takes them out of circulation.

Operations/Leadership

• Communicates clearly and regularly with parents about the program, their child’s participation and account
• Maintains ongoing communication with supervisor.
• Ensures absentee logs are completed daily and
• Adheres to and ensures enforcement of program rules and communicates them positively and effectively to staff, members and program participants.
• Conducts periodic observations to evaluate job performance of assigned staff, maintain appropriate documentation, and prepare and lead annual reviews.
• Provides direct supervision, ongoing coaching and daily feedback to counselors and all site
• Organizes and lead bi-monthly staff meetings to flow down communication and provide continuing
• Organizes and oversees implementation of a curriculum that is developmentally and culturally
• Maintains confidential records needed for program participants and
• Accurately completes and turns in all reports by due
• Collects program documents and delivers via drops on the assigned due date each week to the designated YMCA center.
• Ensures that staff use electronic time and attendance software system, if available. All time change requests must be completed and submitted by assigned due date.
• Reports to work on time and as scheduled and must be in Tampa YMCA approved uniform.
• Immediately notify the Program Director if you are going to be late or absent. Last minute notification of absence may result in disciplinary action.
• Models, reinforces and abides by the Tampa YMCA core values of Caring, Honesty, Respect, Responsibility and the Tampa YMCA Code of Conduct.
• Models, reinforces and abides by the Tampa YMCA core values of Caring, Honesty, Respect, and Responsibility and the Tampa YMCA Code of Conduct.
• Assist the YES Center Business Services with notifications to families regarding past due payments.
• Assists with the Annual Giving Campaign.
• Suggests ideas and actions to improve the program.
• Attends all staff meetings and training opportunities.
• Must have reliable transportation and willing to travel, if needed.
• Performs other duties as assigned.

Safety and Risk Management:

• Ensures all emergency procedures meet required standards and are properly displayed throughout the
• Maintains single point of entry on site at all times to ensure
• Matches individuals authorized to pick up children to the site
• Audits sign in/sign out log Reports discrepancies to the Program Director immediately.
• Maintains coordination with the facility and personnel to follow the YMCA’s Safety and Security
• Provides daily inspections of areas used by the program to ensure both cleanliness and
• Reports any questionable signs of abuse and document the incident with the Program Director
• Reports incidents and accidents immediately to the to the Program Director as well as contact parents when instructed by Director.
• Performs first aid as needed and ensures injury incident forms are completed in a timely
• Identifies and directly reports instances of unusual, disruptive, unsafe or threating behavior, inappropriate language or conduct, or other disciplinary issues.
• Adheres to the Child Abuse & Neglect Reporting requirements, which mandate by law all childcare personnel to report suspicions of child abuse, neglect, or The Tampa YMCA requires employees to follow the internal reporting procedures with the assistance of the Program Director and Director of Quality and Risk Management. Conducts a thirty-minute face count check to ensure that the proper staffs to child ratios are maintained at all times and reports discrepancies to the Program Director as needed.
• Ensures all emergency medication for participants are maintained and accessible at all times during programming.
• Additional medication training may be required, including the implementation of administering medicine such as epi-pens, inhalers, shots, injections for diabetes, etc.