What are the responsibilities and job description for the Project Manager/Administrative Assistant position at Tandym Group?
A legal services organization in Washington, D.C. is looking to add a new Project Manager/Administrative Assistant to their growing staff.
Responsibilities:
Project Management (65%)
Administrative Responsibilities (35%)
Qualifications:
Responsibilities:
Project Management (65%)
- Take ownership of assigned projects, utilizing Asana to update activities, track progress against goals, and coordinate with department staff gathering information to update planning materials including but not limited to budget, workplans, calendars, schedules, etc.
- Acquire a thorough understanding of project requirements and objectives including, but not limited to: contractual, financial, and schedule
- Collaborate with the Senior Program Associate to manage budget of assigned projects;
- Spearhead vendor research, various copywriting efforts, and proofreading documents related to assigned projects;
- Organize and maintain efficient digital filing and organizational system for contracts, reports, memoranda, meeting materials and other documents related to assigned projects;
- Make logistical arrangements for assigned projects, including transportation, hotel and restaurant reservations, prep materials, etc.
- Facilitate internal meetings that include key participants from cross-departmental teams related to the assigned projects' progress
- Provide project management assistance for internal department projects including the department retreat
- Provide written updates regarding the assigned project's progress for Senior Management
Administrative Responsibilities (35%)
- Maintain dynamic calendar for Director of Community Organizing, and handle complex travel arrangements in tandem
- Serve as administrative point person on all assigned matters, anticipating the supervisor's or needs and leading logistical arrangements and information handling;
- Use problem-solving skills, initiative, general research, inquiry, and follow-up to execute administrative tasks;
- Organize and coordinate meetings, including preparing and circulating agendas, reserving conference rooms, arranging catering, and communicating with participants, as appropriate;
- Prepare and proofread documents/correspondence as assigned including reports and emails for internal and external stakeholders on behalf of the Director of Community Organizing and Senior Program Associate.
- Assures that confidential information and activities are handled discreetly, and classified information is safeguarded
- Takes initiative to determine appropriate action and resolution of various day to day matters, issues, and projects when determined to be within scope of authority
- Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action
Qualifications:
- Minimum of 5-7 years of Administrative Assistant or project management experience with demonstrated success
- Excellent writing, telephone, and communications skills
- Excellent interpersonal skills
- Highly motivated, exceedingly professional in demeanor, and have a commitment to civil rights and understanding of LDF as a legacy organization
- Possess excellent administrative, organizational and time management skills
- Takes initiative independently with creative thinking and rigor
- Possess excellent computer skills: Microsoft Office (Word, Excel and PowerPoint), and internet research skills
- Demonstrate high level of executive and legal support
- Excellent attention to details
- The ability to work independently in a high-paced environment
- Flexibility with work schedule to meet the demands of a dynamic legal organization
ID#504525
