Regional Financial Consultant

Job description

Regional Financial Consultant- Northeast and Central Louisiana

As the Regional Financial Consultant, your overall responsibilities will be to consult and coordinate business office functions for 8 supported nursing facilities, including maintaining resident files, cash applications, insurance verifications, census, Hospice billing, collections/Accounts Receivables, resident trust and more. You will be responsible to support the overall Business Office activities in accordance with current applicable federal, state, and local standards, guidelines and regulations, and to assure the proper administrative procedures are maintained. Your role involves supporting various business office functions, including but not limited to: consulting, auditing, supervising, mentoring, training Business Office staff and delegating assignments to ensure maximum productivity. In addition, you may need to fill in for vacancies or absences in any of the Business Offices you support should the need arise.

• Must be extremely detailed oriented, with organizational skills critical. The main goal of this position is to ensure that the Business office operates smoothly and efficiently.
• Must be highly motivated and able to work independently (and/or with specific directions) along with acting with a sense of urgency to complete tasks.
• Computer skills - this position must be fluent in Microsoft Word, Excel and Outlook.
• Analytical thinker - reporting must be analyzed to help identify any issues that might affect business office processes.
• Must be willing and able to travel 95% of the time. (Travel will be throughout Louisiana in the following Parishes- Union, Lincoln, Natchitchoes, Winn, Bienville and LaSalle)

Minimum 2 years previous work experience as a Business Office Manager/Director in Long Term Care, Senior Living, or equivalent healthcare organization.

Duties and Responsibilities:

• Consult with Business Office Staff:
• Develops plan for the operation of the Business Office with the Executive Director. Continually reviews position responsibility, staffing levels and processes to facilitate gaining efficiencies and streamlining paperwork. Proposes solutions to problems encountered via phone and facility visit.
• Assists with delegating work and provide training to staff as needed/warranted to improve department functionality.
• Provides input to the Executive Director in performance reviews of business office staff, communicating strengths and areas of improvement in current positions.
• Provides recommendations in the hiring and termination of Business Office staff.
• Responsibilities in Accounts Receivable (support, training and in-servicing of all below functions):
• Focus on reducing and maintaining A/R at predetermined reasonable goal.
• Collections of accounts receivable with emphasis on the 60 accounts utilizing various collection processes and techniques available.
• Prepares plan of action for follow-up on accounts with recommended collection action. Audits follow through on plan of actions, and communicates results to Executive Director.
• Reviews submitted write off requests in accordance with collection policy.
• Prepares and participates in Facility aging reviews monthly or as needed with Business Office, Support Office Staff and the Executive Director.
• Reviews month-end reports for completeness and timeliness of submission to Support office, including:
• Reviews Census Worksheet, which is maintained daily, and reviews balance at prebill for statement generation and for month end close.
• Deposit Schedule; maintains daily, balance at prebill for statement generation and for month end close.
• Verifies ancillary services are reported timely in an effort to match revenue with expense recognition.

Audits completeness and timeliness of response of various Medical Records requests, additional requests or appeals by various third parties such as Medicare, Medicaid, Insurance Companies, etc. through:

• Reviews ADR/Appeals to ensure proper and timely submission, record keeping and review of backup provided.
• Timely follow-up if request not responded to within policy time.

Audits participation in residents' admission process including but not limited to:

• Reviews the financial files of the admission packet and paperwork for completeness.
• Discussing payor responsibility and deadlines with facility staff.
• Review Medi admission paperwork submitted on LA Medi by Business Office Manager for admission approval by the state to ensure Medicaid reimbursement

Verifies appropriate handling of cash receipts including:

• Preparation of daily deposits.
• Verifying deposits are taken to the bank daily.
• Processing of payment receipts in appropriate A/R, or Trust Fund system.
• Audits Resident Trust and facility petty cash. Reviews and signs off on verification reports for accuracy and balancing to deposit receipt and source document.

Verifies appropriate management and reconciliation of Resident Trust Fund accounts including but not limited to:

• Deposits and disbursements are appropriately authorized, accurate and processed timely.
• Audits for accounts in credit status noting action taken to resolve.
• Observes daily balancing of Resident Trust Fund Petty Cash and weekly replenishment.
• Verifies monthly reconciliation of checking account and balancing to Resident Trust Fund detail trial balance.
• Verifies that proper completion and retention of receipt books is maintained
• Verifies allocation of monthly interest completed after reconciliation.
• Assists with processing of 1099-INT at year end.
• Verifies Resident Trust Fund sheets are maintained.

Audits non-medical Business Office files, including non-medical, verifies that system is in place to keep filing current and up-to-date and ensures that files are maintained in consistent manner and file order. Verifies Accounts Payable function completed timely and accurately which include:

• Processing invoices for payment according to the guidelines outlined in Purchasing/Accounts Payable section of the business office manual.
• Verifying that only paying for purchases that were properly authorized and that are the financial responsibility of the facility through guidelines under consolidated billing.
• Process for documenting receipt of goods/services. Each payment must be stamped with the A/P stamp and completed as documentation that goods/services were received.
• Reconciles payments to vendor statements to verify payments are made in accordance to the vendor's terms.
• Audits managing of facility petty cash fund. All purchases are documented accurately and request reimbursement as needed.
• Verifies that all invoices are submitted weekly to Accounts Payable to for accurate financial statements.
• Job Knowledge and Role Responsibilities:
• Audits business office financial records to determine compliance with company policies.
• Collects and analyzes data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations, and management policies.
• Examines and evaluates financial and information systems, recommending controls and interventions to monitor system reliability and data integrity.
• Prepares detailed reports on audit findings. Makes recommendations for improvement and implementation of interventions.
• This position requires 95% travel.

EEO/R/G/D/V

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• What are your salary requirements?

Education:

• High school or equivalent (Required)

Experience:

• Business Office Manager: 2 years (Required)

Work Location: On the road