What are the responsibilities and job description for the Account Payable and Purchasing Supervisor position at Target Hospitality?
Location: The Woodlands, TX
Description:
The AP and Purchasing Supervisor oversees the entire accounts payable (AP) process, including invoice verification, payment processing, and vendor management, while effectively acting as a central point of control for company expenses.
Responsibilities:
- Supervises staff by planning accounts payable tasks, reviewing work products, scheduling and directing daily tasks and activities.
- Establishes procedures and guidelines to ensure risk of theft and fraud are mitigated.
- Ensures effective internal controls over accounts payable functions.
- Responsible for training departments on departmental procedures for accounts payable processing.
- Ensure compliance with IRS 1099 requirements and other IRS rules.
- Assists all team members in accomplishing the goals of the department.
- Establishes procedures and guidelines for accounts processes including appropriate internal controls.
- Acts as liaison for troubleshooting accounts payable technical issues.
- Responds to internal and external requests for information and assistance.
- Review vendor reconciliations to ensure completeness and accuracy of transactions.
- Reviews and verify invoices and check requests.
- Review and approve invoice/requisition codes and set invoices up for payment.
- Review and approve supplier/vendor setup and updates.
- Review and process invoice reassignment to ensure appropriate approval.
- Coordinate periodic meetings to ensure appropriate PO/Receipt matching.
- Monitor PO Receipts to ensure timely closure of purchase orders.
- Performs other duties of a similar nature or level as assigned.
Requirements
- Degree in Business.
- 3-5 years of related AP work experience, including 2 years of lead or supervisory experience.
- Experience working with Internal/External auditors.
- Strong understanding of accounts payable procedures for a public company.
- Strong Leadership skills.
- Experience with automated financial accounting software.
- Strong understanding of financial processes and internal controls; SOX 404 experience required.
- Strong desire to optimize use of Oracle Fusion application to leverage underlying transaction data through reports in performing analysis and processing transactions.
- Willing to interface and partner with members in all areas of a rapidly growing public company.
- Willing to work overtime during month-end and quarterly close periods to meet all deadlines.
- Ability to communicate effectively; written and orally in English.
