What are the responsibilities and job description for the ACCOUNTS PAYABLE MANAGER, Auditor's Office position at Tarrant County?
Summary
Oversee a range of project activities including implementing applications related to automating accounts payable; monitoring ongoing processes for accuracy and efficiency; and ensuring all transactions processed are in compliance with County policies, State statutes, and Federal regulations.
Supervise and evaluate employees and assist with problem resolution as well as personal development of staff.
Manage the daily operations of accounts payable for Tarrant County including work assignments and deadlines while providing both individual and organizational leadership.Posting may close at any time.
BENEFITS
Tarrant County employees enjoy superior health, retirement, and insurance benefits &
13 County Holidays
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.htmlEssential Duties and Responsibilities
- Monitors accounts payable workload from staffing issues, invoice processing, and payment generation within set deadlines while ensuring compliance with County policies and procedures. Monitors risks, internal controls, and the accuracy of payments made by both Electronic Funds Transfers (ACH) and paper checks.
- Provides the Court with weekly claims and addendum.
- Reviews vendor set up and impact on 1099-MISC reporting.
- Generates 1099-MISC documents. Reviews for accuracy, prints and mails forms to vendors, and submits an electronic file to the IRS within established deadlines. Addresses corrections as needed when contacted by vendors.
- Reconciles major vendor accounts or resolves escalated issues.
- Coordinates and communicates with other departments and vendors in addressing vendor payment issues.
- Evaluates staff performances and provides training as needed.
- Responsible for testing SAP support packs and Readsoft upgrades. Also, responsible for the design, testing, implementation, and documentation of new functionality, modifications, or enhancements to Accounts Payable automated processes.
- Monitors and maintains the automated processes for Accounts Payable. Assesses quality assurance of automated processes by developing internal controls to validate the accuracy of the data. Maximizes utilization. Develops reports as needed. Assists with further computerization.
- Answers questions and resolves problems as they arise. With SAP/Readsoft, includes matching issues between goods receipts and invoices resulting in financial and budgetary issues. Provides departments with summary data related to expenses as needed. Monitors and validates the transport of thousands of payment requests imported from HAPPY, the software used by Housing, and FIDO for attorney payments. Provides necessary information for financial and budgetary issues. Provides necessary information for open records requests as needed.
- With implementation of FIDO, responsible for the accuracy of data pulled for the Indigent Defense Expense Reimbursement (IDER) report and communicating necessary adjustments.
- Provides oversight and supervision of invoice imaging.
- Performs all other related duties involved in the operation of the Auditor's Office as assigned or required.
Minimum Requirements
NOTE: YOU MUST FILL OUT THE WORK HISTORY and EDUCATION SECTIONS OF APPLICATION TO SHOW YOU HAVE YEARS OF EXPERIENCE/EDUCATION AS REQUIRED BY HIRING DEPARTMENT OR BE DISQUALIFIED.
Bachelor’s degree or higher in business Six (6) full-time years of related business, governmental or public accounting work experience within a multi-million dollar entity. An accounting or finance degree is preferred.
Two (2) full-time years of managerial or supervisory work experience.
Current and valid driver license. Note: A Texas driver license is required to hold the position.
Must possess experience in a large accounts payable environment and strong technical skills.
Must possess a thorough knowledge of financial internal controls.
Verbal and written communication skills are also required.
Accredited Payables Manager (APM) certification is preferred.
Needs excellent knowledge of all phases of county government and Internal Revenue Service regulations regarding tax reporting.
Must possess strong analytical skills.
Needs ability to communicate clearly and effectively, both orally and in writing with department heads, employees, vendors, and the general public.
Must possess good customer service skills.
Needs ability to make decisions on policy or procedural issues.
Needs ability to supervise and meet deadlines.
Needs ability to create an environment that motivates employees to excel.
Needs proficiency with automated ERP systems; SAP is preferred.
If hired, must provide proof of educational attainment
at New Hire Processing or during the promotional process.
Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.Physical Demands and Work Environment & Other Requirements
TWhile performing the duties of this position, the incumbent is regularly required to bend, carry, grasp/squeeze, use hand tools, hear, tolerate hot and cold inside temperatures, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, tolerate noise, pull, push, reach, reach overhead, perform repetitive tasks, see color, see near, sit, stand, talk, twist, use his/her hands, walk, work alone and with others, and work overtime.
