Contracts Manager

Position Summary:

Manages all aspects of the contract process; oversee the compliance, document management and change management processes related to this function and negotiate advanced/complex purchasing contracts with respective suppliers. Manage and direct employees involved in the contracting and diverse aspects of TRWD.

Essential Functions and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

• Negotiate advanced/complex purchasing contracts with respective suppliers for Executives and Directors
• Manage all aspects of the contract process; oversee the compliance, document management and change management processes related to this function
  • Maintain contract template database; works with Legal to ensure contract templates reflect current legislative requirements
  • Prepare contracts that require Board approval
  • Analyze and reviews contract process; implement process improvements
• Oversee the vendor insurance review and requirement determination program
• Oversee the District’s Diverse Business (DB) program
  • Strategic management and development of staff that perform MWBE and Contracts process
  • Establish and maintain relationship with contractors relating to DB business opportunities
  • Responsible for the preparation of reports related to DB enterprises
• Oversees the Purchasing Department’s invoice processing
• Maintains ethical procurement standards in compliance with applicable rules and regulations
• Performs and reviews personnel evaluations
• Prepares annual department budget
• Identify training budget needs
• Performance review alignment
• Job description review
• Maintain familiarity with strategic District levels of service
• Continuous improvement monitoring and innovation efforts
• Perform other duties as required

Required Experience:

• Eight (8) years of experience in public procurement, contract management, finance or related field
• Three (3) years of supervisory experience

Desired Experience:

• Public procurement business and contract process experience

Required Education/Certification/License:

• Bachelor’s degree in business administration, management, accounting, materials management or related field
• Valid Texas driver’s license

Desired Education/Certification/License:

• Professional Certification (Certified Contracts Manager or equivalent)

Success Factors/Job Competencies:

• Knowledge of purchasing principles, methods and practices
• Problem analysis and resolution at both strategic and functional levels
• Skilled in written and oral communications and establishing and maintaining effective working relationships
• Ability to understand, interpret and apply Texas statutes governing the District’s purchasing function

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field work that will expose the employee to weather conditions prevalent at the time.

For HR Use Only (POS# 56)