Human Resources and Administrative Assistant

About Us
At Tate we are passionate about everything we do. As an independent brand operating within Kingspan
Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the
development and manufacture of data center infrastructure solutions and commercial office raised access
floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering
expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with
clients as a trusted partner.
Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the
US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive
team of experts working on new innovations and forward-thinking designs, as we remain a market leading
player within our industry. We continue to invest heavily in the best available manufacturing tools and
equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate
sustainability strategy, our focus is on having minimal climate impact.
We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide
scale.
About the Role
Reporting directly to the Human Resources Business Partner (HRBP), the Human Resources/Office
Administrative Assistant is responsible for the administrative duties related to the operations of the Human
Resources department and office related duties at the Pocahontas, Arkansas location. The Human
Resources/Office Administrative Assistant will also be responsible for being a liaison between HR and
employees, ensuring smooth communication and prompt resolutions of requests and questions.
What You’ll Do

• Performs receptionist duties including greeting and directing visitors, answering incoming calls,

distributing mail, preparing outgoing mail, and scheduling meetings.

• Orders lunches for meetings at manager request; submit receipts to accounting for processing.
• Ensures the proper cleanup and restoration of the office space after events or meetings.
• Maintains office supplies; be the point of contact for office supply ordering, keep inventory of office

supplies, and keep office supplies organized.

• Collects and submits temporary employee timesheets to the correct agency weekly.

Docusign Envelope ID: 0E3EF294-E26F-4AA9-A434-BA16B3587CE0

• Answers basic employee questions; refers more complex questions to the Human Resources

Business Partner.

• Maintains employee personnel files, medical files, and I-9s.
• Distributes review forms to supervisors, track completion of reviews.
• Assists employees with updating contact information and emergency contacts, printing paystubs,

and providing basic forms such as reimbursement forms, referral forms, etc.

• Assists employees with and submits payroll deduction and reimbursement requests.
• Assists in organizing employee events; contacts vendors, tracks costs, collect contracts, and

participates in event booking and planning.

• Performs other related duties as assigned by the HRBP.
• Maintains employee confidence and protect operations by keeping human resource information

confidential.

• Maintains positive relationships with all employees and outside vendors.
• Maintains awareness of individual contribution to and impact of the quality, safety, environmental,

and product compliance policies and activities; report all quality issues, unsafe acts, and unsafe
conditions to the proper personnel.
Additional Expectations

• Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group

Compliance Policy.

• Ensure that all duties related to product compliance are adhered to in accordance with the Product

Compliance Policy, Laws, Regulations, and market demands.

• Responsible for all tasks to achieve compliance goals and demands of the Compliance

Management System.

• Must raise concerns related to the Compliance Management System to their supervisor, manager,

or any member of the Leadership Team, or through the confidential whistle blower service.
What You’ll Bring

• High School Diploma or GED required.
• At least two years’ experience in a customer centric position within a manufacturing facility

required. Some human resources experience preferred.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to adapt to a fast-paced, dynamic, and diverse work environment.
• Ability to interact effectively and professionally with all levels of management and employees

within the organization.

• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management

systems.
Employee Benefits

• Career Scope and Advancement: As we grow, new positions and career opportunities arise,

offering accelerated paths for the right candidates, locally and globally.

• World of Wellness Philosophy: We empower you to take charge of your health and well-being.

You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized
guidance from a “Health Advocate.” We also offer other supplemental options, including 401k,
legal, disability, and theft insurance, to ensure your financial wellness.

• Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our

manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with
Docusign Envelope ID: 0E3EF294-E26F-4AA9-A434-BA16B3587CE0
halving carbon intensity in our primary supply chain. We are very involved in our community, and
you will have ample opportunities to support us in creating a better world.

• Skills Development: Given the dynamic pace of our business and a strong collaborative

environment, your new role will be diverse and multifaceted – allowing you to be more versatile
and develop a broader skill set.

• Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one

team for one common goal. You will have access and exposure to our senior leaders and experts
for learning in your role, and additionally mentorship for the future.

• Culture: We have a great team culture, highly collaborative, supportive, and social. Together we

innovate, collaborate, take ownership, and strive for excellence.
Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds
and experiences.
Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a
difference through exceptional solutions.