What are the responsibilities and job description for the Executive Administrative Assistant to the CEO position at Tatte Bakery & Cafe?
SUMMARY OF RESPONSIBILITIES (which include but are not limited to):
Executive & Administrative Support:
- Provide direct administrative support to the CEO, including managing schedules, emails, and correspondence
- Organize and maintain Tatte’s master calendar, prioritizing meetings and ensuring time is allocated effectively
- Prepare reports, presentations, and documents as needed for executive meetings
- Act as the primary liaison between the CEO and internal/external stakeholders
- Assist the Leadership Team with meeting coordination, agenda preparation, and follow-ups
- Coordinate travel arrangements, accommodation, and itineraries for the CEO and leadership team members
- Support leadership team projects and initiatives as needed
Office Management:
- Oversee the daily operations of the support team office, ensuring an organized and productive workspace
- Manage office supplies, vendor relationships, and facilities-related requests
- Plan and coordinate office events, team meetings, and celebrations
- Manage general administrative tasks, coordinate communication, and provide office support to the activities and programs within the building
Meeting & Event Coordination
- Schedule and coordinate meetings, offsites, and team functions
- Manage follow-ups from key meetings and track action items to ensure follow-through
- Support company-wide events and initiatives as needed
Other Duties as Assigned
REQUIRED SKILLS & QUALIFICATIONS
- 3-5 years of experience in an executive administrative assistant or office management role
- Exceptional organizational skills with the ability to prioritize and multitask effectively
- Excellent written and verbal communication skills
- Passion for hospitality and alignment with Tatte Bakery’s mission and values
- Strong attention to detail
- Ability to maintain the highest level of confidentiality
- True collaborator with a “take charge” approach to complex projects
- Have a natural ability to connect and cultivate productive partnerships with a broad network of contacts in key positions
- Proven creative problem solver, skilled at maximizing relationships and resources, balancing priorities, and influencing positive outcomes for Tatte
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Ability to leverage AI to gain efficiencies with communication, meetings and schedules
- Able to regularly commute to/from the support team office in Boston
- Experience working in a fast-paced, high-growth company is a plus
WORKING CONDITIONS/ESSENTIAL FUNCTIONS
- Must be able to sit and/or stand for at least 8 hours per day
- Ability to read and speak English proficiently
- Ability to lift up to 25 lbs.
Tatte Bakery & Cafe is an E-Verify Employer
