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Executive Administrative Assistant to the CEO

Tatte Holdings LLC
Boston, MA Full Time
POSTED ON 3/4/2025
AVAILABLE BEFORE 6/4/2025

Job Description

Job Description

SUMMARY OF RESPONSIBILITIES (which include but are not limited to) :

Executive & Administrative Support :

  • Provide direct administrative support to the CEO, including managing schedules, emails, and correspondence
  • Organize and maintain Tatte’s master calendar, prioritizing meetings and ensuring time is allocated effectively
  • Prepare reports, presentations, and documents as needed for executive meetings
  • Act as the primary liaison between the CEO and internal / external stakeholders
  • Assist the Leadership Team with meeting coordination, agenda preparation, and follow-ups
  • Coordinate travel arrangements, accommodation, and itineraries for the CEO and leadership team members
  • Support leadership team projects and initiatives as needed

Office Management :

  • Oversee the daily operations of the support team office, ensuring an organized and productive workspace
  • Manage office supplies, vendor relationships, and facilities-related requests
  • Plan and coordinate office events, team meetings, and celebrations
  • Manage general administrative tasks, coordinate communication, and provide office support to the activities and programs within the building

    • Meeting & Event Coordination

  • Schedule and coordinate meetings, offsites, and team functions
  • Manage follow-ups from key meetings and track action items to ensure follow-through
  • Support company-wide events and initiatives as needed

    • Other Duties as Assigned

    REQUIRED SKILLS & QUALIFICATIONS

  • 3-5 years of experience in an executive administrative assistant or office management role
  • Exceptional organizational skills with the ability to prioritize and multitask effectively
  • Excellent written and verbal communication skills
  • Passion for hospitality and alignment with Tatte Bakery’s mission and values
  • Strong attention to detail
  • Ability to maintain the highest level of confidentiality
  • True collaborator with a “take charge” approach to complex projects
  • Have a natural ability to connect and cultivate productive partnerships with a broad network of contacts in key positions
  • Proven creative problem solver, skilled at maximizing relationships and resources, balancing priorities, and influencing positive outcomes for Tatte
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
  • Ability to leverage AI to gain efficiencies with communication, meetings and schedules
  • Able to regularly commute to / from the support team office in Boston
  • Experience working in a fast-paced, high-growth company is a plus

    • WORKING CONDITIONS / ESSENTIAL FUNCTIONS

  • Must be able to sit and / or stand for at least 8 hours per day
  • Ability to read and speak English proficiently
  • Ability to lift up to 25 lbs.

    • Tatte Bakery & Cafe is an E-Verify Employer

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