What are the responsibilities and job description for the Office Assistant 2 (NY HELPS) position at Taxation & Finance, State?
The duties that the incumbent of the vacancy will be expected to perform. Duties Description The incumbent must be able to perform the following essential functions: Process name and address changes from Lotus Notes database into control agency and internal systems Monitor the Transactions Unit Post Hire Inquiries mailbox Retirement Online – Review applications and ensure all information has been entered into the appropriate systems Assist in processing enrollment for optional members VRWS end date reconciliation report Follow-up, track, and monitor receipt of all post hire paperwork (I-9, Statement In Lieu of Oath, Retirement application, etc.) Retirement Online – Review applications and ensure all information has been entered into the appropriate systems Process enrollment for optional member Assist with verification of employment requests (backup as needed) Effectively communicate via telephone, in person, e-mail, fax and written correspondence Supervise Office Assistant 1 Back up and/or fill in during busy times Filing - Office filing for employee personal history files (PHF), direct deposit forms, withholding tax forms Printing 301s out of database for filing in PHF (back up) Create labels for 20010 and 20020 from preblock folder (back up Mail distribution for the payroll unit (back up)
The minimum qualifications required for this vacancy. Minimum Qualifications The ability to fill this/ these position(s) is subject to DOB guidelines for processing personnel transactions. Note: A budget waiver is not required to fill positions via transfer to lateral or downward level positions within the same Department or tochange line items within the same funding source; or to replace employees who have been terminated during their probationary periods. The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations.If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following: Eligibility for appointment: a) New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)b) Employees who are currently serving in the same title are eligible for reassignment without change in title or status;c) Candidates reachable on the appropriate eligible list for this title and location;d) Employees eligible for transfer.This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is requiredbut all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: Current NYS employee with one year or more of qualifying permanent service as an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.OROne year of clerical experience.
Additional comments regarding the vacancy. Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupation qualification or other exception.
Some positions may require additional credentials or a background check to verify your identity.
The minimum qualifications required for this vacancy. Minimum Qualifications The ability to fill this/ these position(s) is subject to DOB guidelines for processing personnel transactions. Note: A budget waiver is not required to fill positions via transfer to lateral or downward level positions within the same Department or tochange line items within the same funding source; or to replace employees who have been terminated during their probationary periods. The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations.If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following: Eligibility for appointment: a) New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)b) Employees who are currently serving in the same title are eligible for reassignment without change in title or status;c) Candidates reachable on the appropriate eligible list for this title and location;d) Employees eligible for transfer.This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is requiredbut all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: Current NYS employee with one year or more of qualifying permanent service as an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.OROne year of clerical experience.
Additional comments regarding the vacancy. Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupation qualification or other exception.
Some positions may require additional credentials or a background check to verify your identity.
