Accounts Payable Clerk

Overview

The Accounts Payable Clerk processes supplier invoices, either using a 3-way match system or via miscellaneous entry.  Also, processes employee expense reports and performs weekly check runs. Reviews and audits invoices for proper authorizations and correct coding and resolves outstanding or disputed invoices.

Department: Finance

FLSA Status: Non-Exempt

Job Status:  Full Time

Work Schedule: Monday - Friday

8:00am-4:30pm 

Accounts Payable Clerk Salary Range: $22.50 - 26.98/hour

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Perform the duties and functions for Accounts Payable such as processing invoices, check runs, and month end close. Review and audit invoices for proper authorizations and correct coding. Assist various department staff to resolve outstanding or disputed invoices. The Accounts Payable Clerk will be primarily responsible for the overall A/P process to ensure timely and accurate payments, matching and coding, and proper distribution to the G/L expense accounts.Essential Functions Statement(s) 

• Matches supplier invoices with packing slips and purchase orders, where applicable.
• Verify supplier invoices to have accurate pricing, sales tax, if applicable, and GL coding.
• Sets up and enters new suppliers into database.
• Prepares invoices for weekly check run.
• Performs weekly check runs for checks, ACH and wire transfers.
• Matches checks with invoices and prepares for mailing.
• Sets up, maintains and files all A/P files and paperwork.
• Creates and maintains excel spreadsheets for various tracking and metrics.
• Codes and enters miscellaneous invoices in the system after checking for approvals.
• Processes resale certificates for suppliers.
• Runs A/P periodic and month-end reports.
• Reviews Goods Not Received report weekly for accuracy.
• Notifies Purchasing of discrepancies between Purchase Orders and Supplier invoices.
• Verifies Purchase Orders accompany invoices over $1,000.00.
• Reconciles suppliers' statements of account monthly for any missed invoices.
• Maintains current DMV registrations for the company fleet.
• Ensures that Taylor Guitars makes full use of available early pay cash discounts.
• Back up the Accounts Payable Specialist, as needed.
• Performs other duties as assigned by the supervisor as needed.

COMPETENCIES:

• Customer Focus - Knows who internal customers are. Identifies opportunities that benefit the customer (internal and external). Establishes and maintains effective relationships. Delivers products that meet customer expectations.
• Results Oriented - Works as a productive and cooperative member of a cohesive group. Persists in accomplishing objectives despite obstacles and setbacks. Pushes self and helps others achieve results. Solution vs. problem oriented. Demonstrates ability to adjust when obstacles arise.
• Communicates Effectively - Communicates proactively and with purpose and professionally, in a concise and straightforward manner. Attentively listen to others. Communicates with those involved, especially if agreements cannot be kept.
• Accountability - Takes personal responsibility for decisions, behaviors, actions and failures, and commits to necessary corrective action. Able to admit limitations of knowledge yet demonstrate a willingness to do what is needed to improve. Proactively seeks feedback without being defensive. Does what is right because it is the right thing to do. Leaves personal circumstances outside of work in order to remain engaged in the task at hand. Maintains a positive attitude despite adversity.
• Reliability - Demonstrates reliable and predictable attendance and punctuality.
• Financial Aptitude - Knowledge of and ability to practice double entry accounting.
• Technical Aptitude - Skill of typing 40 WPM and accurate ten-key data entry.
• Technical Aptitude - Skill of planning and completing administrative tasks correctly and on time.
• Technical Aptitude - Ability to add, subtract, multiply and divide using whole numbers, common fractions and decimals.
• Technical Aptitude - Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Technical Aptitude - Knowledge of A/P basic procedures and tracking.
• Technical Aptitude – Basic Accounting knowledge required, including double entry accounting.
• Technical Aptitude – Knowledge of standard requisition and purchase order process.
• Technical Aptitude – Excellent attention to detail and accuracy.

Qualifications

POSITION QUALIFICATIONS

Education: High School Graduate or General Education Degree (GED) required; Associate's Degree in Accounting, Business or similar discipline preferred; or an equivalent combination of education and experience.

Experience: Three to five years directly related experience and/or training; or equivalent combination of education and experience. Experience in a manufacturing environment is a plus. Knowledge of accounts payable processes. Knowledge of and ability to practice double entry accounting, a plus. Some experience preparing basic journal entries, a plus.

Computer Skills: Knowledge of Microsoft Office and Excel. Ability to learn new software applications as needed. 

Salary : $23 - $27