Bankruptcy Legal Secretary

Our client, a premier California law firm, is seeking an experienced bankruptcy legal secretary with strong e-filing (bankruptcy & litigation) expertise and 5 years of substantive bankruptcy (7 & 11) experience.

Under general supervision, performs complex and specialized trial litigation secretarial and clerical support activities related to the specific work and function of the attorney(s) to whom assigned. Candidate must be highly skilled in the executive support capacity ensuring client relations and satisfaction are attained in all areas of position. This position is currently a hybrid role.

Essential Duties and Responsibilities

• Filing of Motions for Relief, Proofs of Claim and Notices related to creditor’s rights in Bankruptcy. Update and calendaring of matters via internal case management system and various software systems. Coordinate with team to meet internal and client timeline requirements while maintaining a standard of excellence in daily production.
• Complete assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons
• Conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary
• Draft and serve discovery documents
• Prepare and send correspondence and/or emails to clients and/or opposing parties
• Assist attorneys with arranging and preparing for depositions
• Assist with trial preparation and trial support
• Calendar relevant dates
• Process invoices, organize files, prepare expense reports
• Arrange for travel, meetings/depositions (in office or out of office); and remote court appearances
• State, civil, complex federal and appellate filings (manual and/or electronic, where applicable) and service of pleadings
• Maintain and organize physical and electronic attorney files in accordance with department policies, practices and procedures
• Attend training sessions offered by the Firm as required or requested
• Production, including creation of flash drives and/or pdf of same for transmittal to client, along with hard copies
• Retrieval and assembly of exhibits and hearing binders, as needed
• Peer support

Education and/or Experience

• High school diploma or equivalent; college degree preferred
• 5-7 years of law firm experience at a litigation desk

Qualifications

• Ability to work through complex document markups and instructions in a timely manner
• Ability to multi-task and meet deadlines while working in a fast paced and frequently changing environment
• Extensive knowledge of Federal and State court electronic filing systems, ADR and JAMS mediation processes
• Knowledge of various court rules on the state and federal levels
• Ability to communicate effectively with clients, attorneys, co-workers and management
• Must be team player, proactive, flexible, organized and able to work under pressure
• Attention to detail a must
• Excellent verbal and written communication skills
• Minimum typing speed of 70 wpm
• Proficient in Microsoft Suite, including, but not limited to Word, Excel, Adobe and Outlook
• Proficient in iTimekeep or similar time entry software
• Advanced proficiency in NetDocs or similar programs