What are the responsibilities and job description for the Billing Coordinator position at Taylor Root?
Hybrid Work Policy: This role will work in the Chicago office.
4 days in office for the first two months. 2 days in office after training
Overview
The Billing Coordinator collaborates with the Billing Team, attorneys, clients, and support staff to ensure accurate client billing.
This position is responsible for addressing billing inquiries from Partners in a timely and accurate manner, resolving client queries, and maintaining a high level of accuracy when preparing and reviewing billing analyses and research. The Billing Analyst is also tasked with maintaining regular reporting schedules, and interacting professionally with staff at all levels.
Key Responsibilities
- Oversee and manage assigned billing portfolios.
- Ensure the integrity of data in the billing system.
- Translate Partner billing instructions into the billing system.
- Review time entries for proper matter coding, billing rates, and compliance with client and e-billing requirements.
- Prepare client invoices, including detailed progress reports, cost breakdowns, and narrative descriptions.
- Ensure accuracy and thorough proofreading of all billing analyses.
- Maintain specific billing arrangements between clients and Partners.
- Process billing batches as needed.
- Respond to client billing and payment inquiries promptly and accurately.
- Assist with cash receipts and investigate discrepancies.
- Act as a point of contact for staff regarding billing-related inquiries.
- Maintain reporting schedules and prepare regular billing reports for Firm management.
- Generate scheduled and on-demand billing reports for Partners.
- Prepare year-end billing analysis and final reports.
- Assist with client-specific billing projects as needed.
- Perform other duties as assigned.
Required Qualifications
- At least 3 years of billing experience at a law firm
- Familiarity with legal billing software
- Strong proficiency in Microsoft Word and Excel.
- Excellent written and verbal communication skills.
- Exceptional customer service skills.
- Strong analytical and proofreading abilities.
- Detail-oriented with excellent organizational skills.
- Ability to multitask and adapt to varying workloads.
- Ability to work independently to meet deadlines.
- Availability for overtime when required.
Salary : $60,000 - $90,000
