Senior Billing Specialist

If you are an experienced Legal Billing Coordinator, join a top AML Law firm that is known to promote from within.

This is a hybrid role in a DC office twice a week.

Responsibilities

• Drive the billing and collection process to ensure accurate and timely invoicing and payment of clients for assigned partners, practice groups, and/or offices.
• Monitor assigned partner’s monthly aging AR reports and take appropriate action to ensure each invoice is paid on time and in full; direct teams to follow-up on underpayments and help with resolution, as needed.
• Update key finance reports (e.g., projection amounts, clear and concise billing or AR comments) daily, to ensure timely and quality reporting for Senior Management.
• Successful handling of more complex billing and ensuring timely and accurate billing and collections process.
• Follow-up with partners and escalate any billing or collection issues or delays.
• Respond to billing and AR inquiries Preparation of bills including narrative descriptions, transfers and on account applications, with high attention to detail.
• Interpret, advise and influence your assigned partners by reviewing their SOE, understanding the billing arrangement and billing frequency of each matter and client.
• Obtain and review/understand Engagement letters and Outside Counsel Guidelines so you can support adherence to these client requirements. Review timekeeper diaries and costs to ensure compliance with client outside counsel guidelines.
• Collaborate with internal clients and other finance teams, such as Pricing Operations and ebilling, to ensure accurate client invoices, submission requirements, and reporting.
• Coordinate and lead UBT/AR meetings with your assigned partners regularly (e.g., at least once a month).
• Monitor bill processing status and perform necessary follow up.
• Ensure successful submission of E-Billing thru Billblast or directly through the clients 3rd party E-Billing vendor.
• Collaborate with the Client Account and Revenue Operations teams to develop efficiencies in the billing process.
• Validate and test functionality and reports during billing system and report upgrades.
• Support the Client Account Managers and Advisors, as needed, with all aspects of day to day operations of the client accounting team in accordance with Firm Policies and procedures.
• Take part in ad hoc client analysis projects as requested and handle a portfolio of complex matters; special projects, as assigned.
• Clearly document areas of responsibility for partner requirements, including key client requirements (billing, collecting, fee arrangements) in order to allow more streamlined collaboration, clarity, and coverage among team.

Qualifications

• 5 years of law firm billing experience
• Aderant experience preferred
• Must have experience working in a very fast paced environment