Office Coordinator

• Seattle, WA (400 Dexter Avenue North Suite 200, Seattle, Washington 98109)
• Perm
• Pay: up to $36.00 USD hourly, plus annual discretionary bonus.
• In-Office

Essential Duties and Responsibilities:

• Providing executive administrative support to regional leadership, including heavy calendaring, travel coordination, and expense reporting.
• Handling front desk responsibilities by serving as first point of contact for office visitors and answering questions in a friendly manner.
• Coordinating all office catering needs and ordering food for lunches, meetings, birthdays, etc.
• Distributing all mail and packages daily in the office and coordinating all outgoing mail needs, including preparing FedEx packages.
• Maintaining the cleanliness and organization of the regional office and ensuring conference spaces are ready for meetings and events, with technology in good working order.
• Daily evaluating assigned shared spaces, such as conference rooms, huddle rooms, and kitchen areas, to ensure they are clean, organized, and fully stocked.
• Assisting in the fulfillment of sponsorship benefits with business and community organizations as needed.
• Acting as emergency administrator for the office, including maintaining emergency backpacks, monthly emergency checklists, and resource forms.
• Providing general support to the region’s team members as needed.
• Handling additional duties as assigned.

Qualifications and Experience:

• Bachelor’s degree required.
• At least 1 year of administrative office experience, ideally supporting a corporate office environment.
• Advanced proficiency in Microsoft Office, including, but not limited to, Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to build relationships with individuals at all levels.
• Ability to anticipate needs and work in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Service-oriented attitude a must.
• High attention to detail and organizational skills.
• Ability to work on multiple projects.

Industry-leading and comprehensive benefits:

• 100% company-paid premiums (top-tier health, dental, and vision plan for you and your family)
• Generous 401(k) profit sharing plan
• Ample paid vacation, sick, and holiday time
• Paid parental leave
• Generous rewards and recognitions
• Charitable gift matching
• Annual paid time off for volunteering
• Wellness and fitness incentives
• Mentoring and career development opportunities
• Life insurance, disability plans, and an Employee Assistance Program