AR/AP Specialist

We are looking for an Accounts Payable and Receivable (AP/AR) Clerk to process payments, invoices, and other financial transactions within our small business. They also prepare financial reports, reconcile accounts, and resolve discrepancies.

Responsibilities

• Accounts Receivable Management:
• Monitor outstanding invoices and ageing reports to ensure timely collections.
• Follow up with customers on overdue payments and resolve billing discrepancies.
• Implement strategies to improve collection rates and minimize bad debt.

· Verify transaction information, schedule payments, and obtain authorization

· Prepare and email invoices, and identify delinquent accounts

· Reconcile accounts: Compare statements and transactions to verify accounts

· Resolve discrepancies: Investigate documentation and issue adjustments, payments, or stop payments

· Respond to inquiries: Respond to inquiries from vendors and customers

· Prepare sales tax returns: Prepare and submit sales tax returns

• Accounts Payable Management:
• Review and verify vendor invoices for accuracy before processing payments.
• Ensure timely payment of invoices to maintain good vendor relationships.
• Monitor vendor spending and identify cost-saving opportunities.
• Manage vendor relationships and resolve payment disputes.
• Ensure payment deadlines: Monitor and ensure payment deadlines are met
• Financial Reporting and Analysis:
• Prepare monthly AR and AP reports, including aging analysis, for management review.
• Analyze cash flow trends and identify potential issues.
• Identify areas for process improvement and implement changes to optimize efficiency.
• Prepare financial reports: Collect, analyze, and summarize account information
• Maintain financial records: File accounting documents and complete database backups
• Compliance and Controls:
• Ensure adherence to all relevant accounting standards and regulations regarding AR and AP.
• Maintain proper documentation and records for audit purposes.
• Implement internal controls to mitigate risks associated with AR and AP processes.

Required Skills and Qualifications:

• Proven experience fulfilling AR and AP functions in a similar role
• Strong understanding of accounting principles and practices
• Proficiency with accounting software (e.g., QuickBooks, SAP)
• Excellent analytical and problem-solving skills
• Strong communication and interpersonal skills to interact with customers and vendors
• Detail-oriented with a focus on accuracy and timely completion of tasks
• Organizational skills
• Attention to detail
• Data entry skills
• General math skills
• Vendor relationships

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Commuter assistance
• Employee discount

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Application Question(s):

• What City and State do reside in?

Ability to Commute:

• Sapulpa, OK 74066 (Required)

Ability to Relocate:

• Sapulpa, OK 74066: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $25