What are the responsibilities and job description for the Production Coordinator position at TCShadowlight?
We are looking for a Production Coordinator to be the newest addition of our team. TCShadowlight has a fantastic company culture that offers monthly and quarterly events for employees, and most of us consider TCShadowlight to be our "home" when speaking about our career. We are not just a company, but a family. TC is a very unique place to work that is considered to be a hidden gem here in Lancaster County. We work with large name clients all over the world and we all genuinely love what we do and showing our creativity and passion through our work with clients. We'd love for you to consider working for us!
Location: Leola, PA
Full-Time
Hours: 8:00am - 5:00pm Monday through Friday
RESPONSIBILITIES AND DUTIES:
- Support all team producers with pre-production, production and post-production management on assigned jobs.
- Facilitate communication and corporation between staff, customers, independent crew and third part vendors.
- Assist team members as needed including in production meetings, kicking off jobs, and meeting deadlines and expectations to ensure that each job is profitable to the company and within the specified budget
- Enable project team success by identifying and addressing risk factors, external dependencies, and implementing innovative solutions to keep the project moving forward.
- Set up of sets, customers, and all third-party vendor areas for shoots acting as a liaison for customer requests during shoots to optimize client relations.
- Manager and organize craft services and set area maintenance for shoots. Serve the customer when they are on site.
- Serve the customer when they are on site. Divide time appropriately to give customers and jobs face time when you perceive it is warranted to ensure the job runs smoothly and the customer has a wonderful experience while visiting the studio. Treat customers at the highest level.
- Assist in booking talent and freelance crew while occasionally owning call sheet process.
- Assist with maintaining project budgets and documenting properly through current studio processes.
- Under direction of Producer and/or Director, lead select projects from start to finish.
- Administrative and office management support as needed.
- Work with and maintain project management software.
- Submit receipts and complete Expensify reports, detailing all monthly department spending.
- Make recommendations that will improve quality, creativity, efficiency, and profitability of our deliverables.
- Demonstrates ongoing learning and self-development.
- Attentiveness to detail, takes initiative, and demonstrates flexibility.
- Perform other related duties as assigned.
QUALIFICATIONS:
COMPETENCIES
- Ability to continuously engage in department needs while maintaining productivity
- Ability to stay organized, attention to detail, and maintain the upmost professionalism while face to face with our customers
- Knowledge of correct English usage, spelling, and punctuation
- Ability to skillfully operate computers; possess skilled typing ability and accuracy as well as knowledge of personal computers, hardware, software, and related applications and systems
- Ability to follow complex instructions
- Ability to maintain composure during stressful situations and work well under pressure
- Ability to communicate effectively
- Ability to determine work priorities
- Ability to work well in a team environment as well as independently
- Ability to work in a low-light setting at times
MINIMUM QUALIFICATIONS
- Minimum education: High School Diploma or equivalent
- Knowledge of and or/experience in professional studio setting with willingness to learn
- Must have outstanding verbal and written communication skills
- Conscientious work habits and superior attention to detail
- Excellent interpersonal skills
- Excellent organizational skills
- Excellent project/time management skills
PHYSICAL DEMANDS
The physical demands described below must be met to successfully perform the essential functions of this job.
- Dexterity is mandatory as this job requires frequent use of hands and fingers
- Will be required to walk, reach with hands and arms, push items overhead, occasionally stoop, kneel, or crouch.
- Will be required to talk, hear, and see
- Ability to lift and move up to 15lbs
- Ability to climb stairs/ladders
- Ability to lift items weighing approximately 50lbs independently or with assistance
- Ability to perform basic math calculations
- Ability to work under pressure to meet strict deadlines
- Ability to differentiate between colors
- Ability to operate general office equipment (fax machine, photocopier, computer printer) stationed between 3 & 4 feet high
- Ability to sit or stand for long periods of time
- Ability to comprehend and apply complex information
- Maintain attendance according to company policy
TC Shadowlight offers competitive pay for this position, full benefit package including paid time off, paid sick leave, benefits, 401K matching, and more.
