Assistant Dean for Admissions

Job Summary:

The Assistant Dean for Admissions is responsible for the oversight and administration of the Burnett School of Medicine’s admissions and financial education offices. The Assistant Dean is charged with designing, implementing, evaluating, and maintaining all programs, policies, and systems that support medical student admissions. Serving as a member of the school’s senior leadership team, the Assistant Dean also actively and thoughtfully engages other key leadership groups in the school to inspire, mentor and educate various stakeholders about medical student selection and retention issues with a lens towards enhancing student body diversity. The Assistant Dean supports the school’s commitment to professionalism, selflessness and excellence through special events and programs, e.g., Second Look, New Student Orientation, White Coat, etc. The Assistant Dean participates and represents the Burnett School of Medicine at national meetings and recruitment events. The Assistant Dean must have a faculty appointment and is expected to serve on appropriate committees within the medical school and TCU.

Duties & Essential Job Functions:

1. Serves as a member of the Burnett School of Medicine’s leadership team (Dean, Associate Deans and Dean’s office staff members). Provides input into decision making, strategic planning, goal and policy setting that are necessary to sustain academic excellence and operational efficiency.
2. Oversees all aspects of admissions including coordination with the central application service and collection of School-specific information, interviews (selection of interviewers and scheduling, training), admissions committee and matriculation of medical students.
3. The Assistant Dean is responsible for the leadership, management, and overall performance of the Admissions staff and the Financial Education staff.
4. Develops and leads the implementation of goals and objectives of the unit and monitors productivity.
5. Develops and monitors holistic recruitment and admission policies and practices aligned with the AAMC, and in compliance with state and federal laws and regulations.
6. Works collaboratively with relevant units at TCU main campus, including admissions, financial aid and the pre-health student program, among others.
7. Maximizes data gathering, analysis and regulatory compliance; monitors and evaluates programmatic effectiveness through quantitative, qualitative, and other methods and implements changes required for improvement. Develops effective internal controls designed to promote adherence with accreditation agency requirements regarding medical student selection and diversity and inclusion.
8. Collects, mines, and utilizes data to inform evidence-based strategies and decision making and incorporate them into long- and short-term strategic plans; uses robust models and conducts detailed statistical analysis to continuously track progress toward unit goals and targets.
9. Serves as the subject matter expert in the accreditation process for respective areas.
10. Creates a budget and monitors all expenditures, administers unit revenue accounts and oversees preparation of financial reports.
11. Provides leadership, supervises, mentors and evaluates staff and student volunteers.
12. Chairs the Admissions Committee; trains members and facilitates committee meetings.
13. Oversees the development of prospective and recruited student events (Visit Days, Revisit and Second Look, Open Houses, Information Sessions).
14. Develops and implements new student on-boarding and orientation programs and works closely with records/registration, student affairs and other school and university colleagues to create a seamless transition of admission-to-matriculation.
15. Maintains awareness of current research, legislation, regulations, and trends by attending workshops, conferences, and meetings when appropriate, including building local, state and national relationships.
16. Partners and collaborates with the Associate Dean for Diversity, the Director for Service Learning, and other involved units in the development, implementation, and evaluation of K-16 outreach and pathway programs, with specific attention to underserved and under resourced communities.
17. Actively attends and participates as a member of the relevant AAMC Groups, serves as institutional representative to the Committee on Admissions.
18. Identifies and acquires various funding sources to support the educational outreach efforts and other special events as directed by the Dean (White Coat Sponsor Program, Local Grants).
19. Works with development and financial aid offices to optimize institutional funds to support the recruitment process.
20. Provides support and guidance for Student Ambassadors, Orientation Leaders and other volunteers involved in admissions and outreach work.
21. Liaises with the pre-health advising community and other health profession programs at TCU and other universities (i.e., Nursing, Pharmacy, Public Health, etc.) to ensure accuracy and seamless interactions in advising and guidance.
22. Perform other related duties as assigned.

Required Education & Experience:

• MD, EdD, PhD or other doctoral degree.
• Proven leadership experience in admissions and some experience in enrollment management in undergraduate medical education.
• Professional accomplishments which qualify for non-tenure academic faculty appointment.

Preferred Education & Experience:

• None

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of and demonstrated expertise and experience with LCME accreditation standards and on-going assessment, compliance monitoring, and quality improvement initiatives related to faculty affairs and faculty diversity standards.
• Knowledge of and demonstrated expertise, including policy development and implementation, budgeting and planning, and strategic planning and experience with shared governance in academic medical centers.
• Knowledge of and demonstrated expertise in administration and ability to present the mission of the medical school to external audiences.
• Skill in management and administration.
• Skill in strong interpersonal and communication (written and oral), research, presentation, and team-building skills.
• Ability to work with diverse students, trainees, colleagues and community.
• Ability to apply sound judgment, maintain confidences, and manage confidential information.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
• This is an on-campus, in-person, student and prospective student facing position.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.