What are the responsibilities and job description for the Executive Project Coordinator position at TEAM Companies?
POSITION SUMMARY
The Executive Project Coordinator will play a crucial role in supporting the executive team by managing and coordinating various projects. This position requires a highly organized, detail-oriented individual with strong communication skills and the ability to handle multiple tasks simultaneously. The ideal candidate will be tech-savvy and possess excellent problem-solving abilities to ensure the successful execution of projects.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
RESPONSIBILITIES
- Project Management: Assist in coordinating and executing projects, ensuring timely delivery with detailed project schedules and adherence to quality standards
- Data Analysis: Collect, analyze and report data to provide actionable insights and support high-level decision-making processes.
- Communication: Facilitate effective communication between team members, clients, and stakeholders, ensuring clarity and alignment.
- Documentation: Maintain accurate and up-to-date project documentation, meeting documentation, metrics, meeting agendas and notes. Assist in reviewing, editing and distributing documents and correspondence.
- Administrative Tasks: Perform general administrative duties such as scheduling meetings, managing calendars, and handling correspondence.
REQUIRED QUALIFICATIONS AND SKILLS
1. Experience: Bachelor’s degree in business administration, Information Technology, Data Science or related field with a minimum of 2 years’ experience in a similar role, preferably within a professional services environment or 10 years’ experience in project management, data analysis or a similar role.
2. Computer Skills: High level of computer skills (Microsoft systems such as Word, Excel, PowerBI and PowerPoint). Ability to edit and create in Adobe Pro. Proficiency in data analysis tools (e.g., Excel, SQL, Tableau), project management software (e.g., Jira, Trello), CRM software (Zoho, Salesforce), and other relevant technologies a plus.
3. Soft Skills Required:
a. Analytical Skills: Strong ability to analyze complex data sets and generate meaningful insights.
b. Communication Skills: Excellent verbal and written communication skills, with the ability to convey technical information to non-technical audiences.
c. Organizational Skills: Exceptional organizational and time management skills, with a keen attention to detail.
d. Adaptability: Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively.
e. Detail Oriented – Ability to pay attention to the minute details of the project or task
f. Low Ego - Ability to admit one's mistakes, be open accepting and willing to hear constructive feedback.
g. Presentation Skills – Ability to effectively present information publicly
4. Work Environment:
a. This job operates primarily in a clerical office setting in Tulsa, OK. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Maintain confidentiality in accordance with government, organization and departmental policies.
b. Demonstrate reliability supporting TEAM attendance standards as attendance and punctuality are key to the success for all
c. Utilization of standard office equipment such as computers, phones, various software platforms, and other technology
d. This job operates in a clerical office setting in Tulsa.
e. You must be able to sit for long periods of time.
f. Travel 10%
COMPANY CORE VALUES
- Collaborate: Do great things together!
- Innovate: Celebrate new ideas and embrace change!
- Serve: Serve each other, our clients and community!
