What are the responsibilities and job description for the Accounts Payable Specialist position at Team Housing Solutions, Inc.?
Job Details
Description
At Team Housing Solutions (THS), we specialize in providing customized lodging solutions for corporate and government personnel worldwide. We focus on meeting the unique needs of each client's project. Apply today and join us to work with a true housing solutions provider.
At THS, we create a sense of belonging through an inclusive and supportive environment for all team members. Guided by our four core values, Velocity, Vitality, Solutions and Impeccability; we set the pace for productivity and responsiveness, we bring energy, enthusiasm and kindness to our team, clients and company, we are committed to continual improvement as solutions driven professionals, and we are dedicated to doing the right thing and doing it right the first time.
Team Housing Solutions values its employees by offering competitive pay, flexible schedules, and comprehensive benefits, including medical, dental, vision insurance, and employer-paid life insurance, short-term and long-term disability. We prioritize employee well-being and engagement by offering supportive benefits, fostering a positive work environment, and creating opportunities for connection and growth. THS offers monthly company events, and generous vacation and holiday packages, including a paid birthday holiday. Apply today to join our community of friendly experts dedicated to providing superior temporary lodging services for professionals across the United States and internationally.
This position will report to our corporate office located in New Braunfels, TX.
The Accounts Payable Specialist is responsible for receiving invoices for all sectors of the company (excluding hotels), and ensuring payment is processed in a timely manner. The Accounts Payables Specialist will work closely with all THS departments, as well as outside vendors.
Essential Position Functions
Invoice Tracking
- Receive vendor invoices via email, mail, and Microsoft teams
- Code and post all invoices in the accounting system
- File Remittances and accompanied invoices weekly
Compliance
- Follow the appropriate approval process for all vendor invoices received prior to processing payment
- Submit all over budget invoices to the associated department leaders
- Complete monthly utility audits for corporate apartments
- Process 1099s
- Process Payment
- Complete payment on approved payables via check, ACH, portal, or credit card
- Prepare and mail vendor checks
- Set up FedEx Pickup for necessary payments
- Ensure remittances are provided to vendors for all payments
Vendor Relationship
- Maintain positive working relationships with all vendors
- Communicate with vendors to clarify any discrepancies
- Obtain monthly statements from qualified vendors
Reporting Structure
The Accounts Payable Specialist will report directly to Controller.
FLSA Status
This position is classified as Non-Exempt under the Fair Labor Standards Act.
Qualifications
Minimum Position Requirements
- Education: High School Diploma or GED equivalent
- Prior experience: Two to Four years accounting experience required
- Verbal and written communication skills required
- Attention to detail is required
- Proficiency in MS Office applications, especially Word, Excel
- Ability to maintain confidentiality and handle sensitive information with discretion.
