Administrative Operations Coordinator

Summary/Objective:

Tech Systems Inc. is seeking an Administrative Operations Coordinator for the USMC recruit uniform tailor and alterations account at Marine Corps Recruit Depot, Parris Island. The Administrative Operations Coordinator will facilitate the efficient operation of the assigned department by performing various operational, clerical, and administrative tasks.

Essential Functions:

· Collaborate with the Project Manager in project planning, operations, scheduling, and budgeting.

· Generate regular progress reports and updates for project stakeholders.

· Ensures strict adherence to all applicable policies and regulations.

· Provides policy and procedural direction to staff.

· Keep track of production during the day to ensure documentation is correct and complete.

· Act as a liaison between employees and supervision.

· Respond to and resolve administrative inquiries and questions.

· Assist the Contract Officer Representative with inquiries in the absence of the Project Manager.

· Maintain at least two weeks of daily production forecasts based on standards of production, appointment schedule, known and projected recruit numbers, and time off requests.

· Draft and post a weekly work schedule.

· Complete employee attendance reports and make recommendations for time off requests.

· Enforce company policy and regulations.

· Perform any other duties as assigned.

Required Skills/Abilities:

· Progressive Leadership skills

· Excellent verbal and written communication skills.

· Exceptional interpersonal and customer service skills.

· Outstanding organizational skills and attention to detail.

· Efficient time management skills with a proven ability to meet deadlines.

· Proficient analytical and critical thinking skills.

· Exceptional and proven management skills.

· Ability to prioritize tasks and delegate them when appropriate.

· Capability to function well in a high-paced and at times stressful environment.

· Proficient with Microsoft Office Suite or related software

· Proficiency in scheduling, data entry, and word processing.

· Demonstrated experience in conflict management and employee relations.

· Flexibility and ability to adapt quickly to changes or restructure of priorities based on client needs.

· Experience preparing financial reports is preferred but not required.

· Knowledge of sewing and tailoring is a plus but not required.

· Must be able to pass a background check for installation access.

Work Environment:

· Monday through Friday, some weekends are required.

· No travel required.

· Must use proper personal protective equipment and follow all safety guidelines and regulations.

· Must be able to lift an armful of unfinished/finished fabric and materials; weight adjusted according to individual ability and comfort level.

Education and Experience:

· Three to five years of experience in a related role required with supervisory experience preferred.

· Proven management and leadership skills.

· Knowledge of production processes and productivity management.

· Proven problem-solving capability, experienced in production environment, and initiating and managing corrective action processes.

· Capable of developing teams and coordinating staff responsibilities and tasks.

· Ability to effectively communicate in writing and orally internally and with customers and end users to ensure that implementation of services is geared towards customer satisfaction.

· Human Resource management in performance counseling, disciplinary actions and implementation of regulatory changes and updates.

Other duties

· Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

· Tech Systems Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Parris Island, SC 29905 (Required)

Ability to Relocate:

• Parris Island, SC 29905: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $22