Administrative Assistant

Organization: Tech Time Cincinnati Foundation
Location: Cincinnati, OH
Duration: Contract
Schedule: Monday-Friday, 9:00 AM-5:00 PM
Position Type: Unpaid Internship

About Tech Time Cincinnati Foundation
Tech Time Cincinnati Foundation is a nonprofit organization dedicated to bridging the digital divide through innovative technology education programs. We offer specialized tech training including NextGen AI Business and Marketing for youth entrepreneurs and Tech It Easy for training seniors how to navigate tech, creating meaningful connections across generations while building essential digital skills.

Position Overview
We are seeking a detail-oriented and organized Administrative Assistant Intern to join our summer team. This role is vital to the successful operation of our programs, managing participant registration, documentation, financial records, and serving as the first point of contact for program inquiries. This position offers valuable hands-on experience in nonprofit administration, database management, and customer service.

Key Responsibilities

• Process participant registrations and maintain accurate records in our database system
• Manage all program paperwork, including consent forms, medical information, and attendance tracking
• Handle payment processing, financial record-keeping, and account management
• Serve as the primary contact for phone and email inquiries from participants, families, and community partners
• Produce regular registration reports and participant data for program directors
• Coordinate communication between staff, participants, and families
• Assist with program logistics and administrative support as needed
• Maintain organized digital and physical filing systems
• Support the preparation of program materials and resources

Qualifications

• Strong organizational skills and meticulous attention to detail
• Experience working with both youth and elderly populations
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to learn new database and registration systems quickly
• Professional demeanor and strong customer service orientation
• Ability to handle confidential information with discretion
• Must be able to pass a comprehensive background check
• Must consent to random drug testing as per foundation policy
• Reliable transportation to our Cincinnati locations

What You'll Gain

• Hands-on experience in nonprofit administration and program management
• Database management and customer service skills
• Experience working with diverse populations across age groups
• Professional references and networking opportunities
• Valuable resume-building experience in the nonprofit sector

How to Apply
Please submit your resume and a cover letter explaining your interest in this position and relevant experience working with youth and seniors. Applications will be reviewed on a rolling basis with a deadline of May 15, 2025. To be considered promptly for this exciting opportunity, all interested candidates must complete our online internship application available at . Applications submitted through our website will receive priority consideration and will be essential for scheduling an interview. Our team reviews applications on a rolling basis, so early submission is strongly encouraged. Please ensure all required documents (resume, cover letter, and any additional materials specified in the job description) are included with your application to expedite the interview process. We look forward to learning more about your qualifications and discussing how you can contribute to Tech Time Cincinnati Foundation's mission.

Tech Time Cincinnati Foundation is an equal opportunity organization committed to building a diverse and inclusive team. We encourage applications from candidates of all backgrounds.

Job Types: Full-time, Temp-to-hire

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person