Office Assistant - Finance Clerk

Teche Action Clinic, A Federally Qualified Health Center, per Section 330 of the Public Health Service Act, is currently seeking qualified applicants for the Referral Clerk I Position in Franklin, Louisiana. 

Summary:

This position performs a variety of clerical functions associated with the day-to-day and overall operation of the Finance Department. 

Essential Duties and Responsibilities include the following and are intended only as illustrations of the various types of work that may be performed.

• Greets and assists visitors, answers phone for the Finance Department, and responds to e-mail in a timely manner.
• Provides a variety of clerical and office assistance to the CFO and Controller which includes but is not limited to: typing, obtaining documents, distributing memoranda and other correspondences, opening and distributing interdepartmental mail, scheduling meetings and filing.
• Accepts money, money orders or checks according to the established collection procedures.
• Enters adjusting journal entries and receipts of deposits into the MIP Accounting Software.
• As directed, updates and maintains accounting spreadsheets.
• Organizes and distributes prepared financial statements to appropriate personnel on a monthly basis.
• Maintains files for all contracts, grants and other funding sources. Monitors the completeness of these files and transfers documents as necessary.
• On a weekly basis, coordinates and obtains signatures on accounts payable checks.
• Processes and distributes the accounts payable checks.
• Assists the Finance Department by transporting supporting documentation to financial institutions and other agencies, as necessary.
• Assists in month-end, quarter-end and year-end close processes, as determined necessary.
• Assists in the purchasing/maintaining of supplies, equipment, etc.
• Verifies/receives deliveries and makes sure distributed accordingly to departments/sites.
• Assists with credit card procedures.
• Performs other duties as assigned or required.

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of: 

• Principles of file and records management.
• Principles of inventory management.

Skill in:

• Reading, understanding and implementing applicable parish, state and federal statues, rules, ordinances, codes, administrative orders, case law, policies and procedures.
• Preparing correspondence, reports and presentations for internal and external audiences.
• Organizing and prioritizing multiple task and projects.
• Working with deadlines to complete projects and assignments.
• Establishing and maintaining effective working relations with co-workers, staff, vendors, contractors and others having business with the organization.
• Cooperative and willing to assist others.
• Operating software applications, i.e. Excel, Word, Outlook and accounting software.

Ability to:

• Maintain a high level of accuracy in preparing and entering documents.
• Practice good time management skills.
• Adapt to changing roles and responsibilities.
• Work flexible hours, as required.
• Respect the confidentiality of any information regarding patients and their families, employees, and providers and the business of Teche Action Board.

Education and/or Experience: 

A high school diploma or GED AND two (2) years of relevant clerical, bookkeeping, accounting or closely related experience.

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The employee may be exposed to potential physical harm, infectious diseases and stressful situations.
• The employee may be required to lift and/or carry heavy, bulky supplies, materials, and/or other items weighing up to 40 pounds.
• This position is in a busy, open area office with constant interruptions and must meet with others on a regular basis.
• The employee may be required to work outside the traditional work schedule.

Benefits Package:

• Medical, Vision and Dental Health Insurance
• Accidental Insurance
• Critical Illness Insurance
• Long Term Benefits
• Short Term Benefits
• Free Life Insurance
• 401K Plan Benefits 
• Paid Vacation
• Paid Sick Time
• Set Schedule
• No Weekends
• National Health Service Corps Site
• 11 paid holidays
• Family-Friendly Work Environment
• Eligible for Student Loan Forgiveness through Federal and State Programs

Eligibility Requirements:

• All employees must meet eligibility standards in order to be considered for the position applying for. Internal applicants must be with be with the organization for at least one year, with no disciplinary actions on file. If you have not been with the organization for a year, approval from your direct supervisor will be needed.

**Due to CMS Mandate all applicants must be fully vaccinated prior to onboarding with TAC with the exception of an approved Medical or Religious Exemption.**